Administrative Assistant IV

KDG Construction Consulting • Los Angeles, CA • 5d ago

KDG Construction Consulting is seeking an Administrative Assistant IV to join our growing team. The Administrative Assistant IV will be responsible for preparing correspondence, maintaining calendars, setting up and coordinating meetings, taking meeting minutes, copying and scanning documents, logging information, tracking documents, handling phone calls, and greeting and assisting visitors. Additional duties include support of projects in regards to document control, project controls, financial processes, creating reports and power point presentations. The Administrative Assistant IV will provide comprehensive administrative support to the project supervisors and inspection staff. This role requires a high level of organization, communication, and proficiency in Microsoft programs to ensure efficient and effective operations.

Responsibilities and Duties:

Perform various administrative, clerical, data collection, data entry, and report writing tasks

Answer telephone, take and relay messages, screen callers and direct calls accordingly

Scan, fax and bind documents and reports as required

Prepare general correspondence and maintains general files

Coordinate approval signatures in a timely manner

Maintain calendars

Set up and coordinates meetings

Reserve conference rooms

Take meeting minutes

Copy and scan documents

Log information

Track documents

Greet and assist visitors

Gather statistics and general data; review and combine this information into established reports for use internally

May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing

May be responsible for verifying data gathered, such as matching supplier invoices against file copies

Distribute reports

Originate correspondence and reports

Stock supplies and maintain office equipment

Maintain an organized workspace by keeping documents and supplies properly stored

Provide backup for other administrative staff within TDIP

Perform other responsibilities associated with this position as may be appropriate

Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations.

Required Qualifications:

10 years or more experience as an administrative assistant

Excellent written and oral communication skills

A working knowledge of standard policies and procedures on complex capital public works projects is preferred

Education/Training:

Post-Secondary Education

Hardware/Software:

Proficient in Microsoft Office Suite and Bluebeam

Ability to work in CAD or REVIT preferred

Anticipated Salary Range: $74,300.00 - $79,800.00 per year

The offered salary will be based on the applicant's qualifications, education, experience, and work location.

About KDG: KDG Construction Consulting is a leading provider of program, project, and construction management services. The firm serves clients in a broad range of markets throughout Southern California, including aviation, transportation, and infrastructure. KDG provides a full spectrum of management and technical services spanning the entire lifecycle of a construction project.

Employment with KDG: KDG is an Equal Opportunity Employer, and qualified applicants will receive consideration for employment without regard to race, coidentity, national sexual orientation, gender identity, national origin, veteran or disability status.

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