Administrative Assistant

CONSTRUCTION AHEAD EXTERIORS INC • Elkhorn, WI • 1d ago

JOB REQUIREMENTS: Administrative Assistant: Elkhorn WI. Coord admin activities of constr comp. Clerical & admin functions: drafting corresp, sched appts, org, maintain files, info to clients, employees, subcontractors. Op office eqpt. Prep docs for accountant. Send billings. Maintain HR files. Help w/HR: healthcare, 401k. HS. 2 yrs\' exp in any office admin position. Res: Construction Ahead Exteriors, Inc. hr@constructionaheadinc.com Manage and maintain executives\' schedules. Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. Answer phone calls and direct calls to appropriate parties or take messages. Prepare responses to correspondence containing routine inquiries. Open, sort, and distribute incoming correspondence, including faxes and email. Greet visitors and determine whether they should be given access to specific individuals. Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors. Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. File and retrieve corporate documents, records, and reports. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. Provide clerical support to other departments. Interpret administrative and operating policies and procedures for employees. Set up and oversee administrative policies and procedures for offices or organizations. Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors. ** OTHER EXPERIENCE AND QUALIFICATIONS: HS. 2 yrs\' exp in any office admin position. ** APPLICATION INSTRUCTIONS: Mail a Rsum: Mail resume to Construction Ahead Exteriors Inc 251 O\'Connor Dr Unit A Elkhorn, WI 53121

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