Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00050860
You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
Must meet agency in-office requirements
Salary commensurate with experience and qualifications
TEXAS WATER DEVELOPMENT BOARDS MISSION
Leading the states efforts in ensuring a secure water future for Texas.
WORKING AT THE TWDB
See why our work makes an impact!
The Texas Water Development Board (TWDB) offers a competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work alternatives so you can have a work/life balance! For more information about these benefits and more visit:
http://www.twdb.texas.gov/jobs/benefits.asp.
Please visit TWDB Career Page: http://www.twdb.texas.gov/jobs/ for more information.
MILITARY EMPLOYMENT PREFERENCE
Veterans, Reservists or Guardsmen with an MOS or additional duties that fall in the fields of 42A Human Resources Specialist, PS Personnel Specialist, 3F5X1 Administration, or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply.
Additional Military Crosswalk information can be accessed at https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf
General Description
Performs advanced (senior-level) administrative support work. Work involves coordinating the dissemination of information, developing, and maintaining filing systems, and performing and coordinating administrative support work. Maintains contact and coordination with intra-agency personnel. May train others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Reports to the Manager of the Business Operations Department.
Essential Job Functions
Performs and assists with all administrative matters, programs, activities, operations and travel arrangements in the Business Operations Division of the Water Supply and Infrastructure Office.
Serves as the WSI subject-matter expert for internal systems, specifically for entering, coordinating and tracking administrative documents.
Generates, prepares, and performs quality control reviews for all documentation.
Edits and proofs processes and procedures generated by the Business Operations team and distributes to staff.
Conducts direct coordination with WSI management team to identify impending vacancies and initiate the backfill process in a timely manner.
Coordinates and ensures timely responses to the Human Resource office to facilitate processing of vacancy requests, new hires and onboarding.
Coordinates bill review process for WSI during legislative sessions.
Develops, leads, and coordinates establishing a standardized electronic file structure and document routing and tracking process for WSI.
Maintains and establishes records of all administrative documents related to training, records management and contracting.
Coordinates tracking position control and prepares frequent reports and provides updates to WSI management team.
Answers, screens, and routes incoming phone calls and/or messages to the appropriate staff.
Provides telephone and administrative back-up support to WSI support team and to the agencys main phone line.
Promotes an environment that encourages teamwork, accountability, professional development, and improvement in performance.
Maintains secure confidential electronic files and protects the integrity of all sensitive information.
Maintains knowledge by attending professional and technical educational seminars, workshops, and mandatory agency training courses.
Maintains confidential and sensitive information.
Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency's records retention procedures and schedule.
Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
May be required to operate a state or personal vehicle for business purposes.
Performs other duties as assigned.
Qualifications: Minimum Qualifications
Graduation from a standard senior high school or equivalent.
Five years of relevant work experience in office management and/or administrative support management.
Five years of experience supporting upper-level management.
Experience with Microsoft Word, Excel, Teams, SharePoint, and Outlook.
Additional education may be substituted for experience on a year-for-year basis.
Preferred Qualifications
Graduation from an accredited four-year college or university with major coursework in Business Administration or a related field.
Six or more years of experience in preparing, editing, and distributing correspondence, reports, forms, and documents.
Experience in developing and coordinating standardized electronic file structure and document routing and tracking.
Experience in CAPPS Financials, CAPPS HR and CAPPS Recruit.
Intermediate-level experience with Microsoft Excel, Outlook, Word, SharePoint, and Teams.
Experience using Adobe Acrobat, Adobe Sign, and DocuSign.
Previous work experience in State or Federal government.
Knowledge, Skills, and Abilities
Knowledge of local, state and federal laws and regulations relevant to RWPD and WSI.
Knowledge of principles and practices of public administration.
Knowledge of complex office practices and administrative procedures, including record keeping and records management, telephone techniques, and report writing.
Knowledge of proper document construction and editorial enhancement techniques.
Knowledge of operating computers, software applications, and peripheral devices.
Skills in using Microsoft Office programs such as Word, Excel, Access, Outlook, SharePoint, and Teams.
Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
Skills in preparing and maintaining accurate records, reports, documents, and correspondence.
Skills in communicating effectively in writing as appropriate for the needs of the audience.
Skills in talking to others to convey information effectively.
Skills in actively looking for ways to help people.
Ability to maintain the security or integrity of critical infrastructure within Texas.
Ability to meet agency in-office requirements.
Ability to function efficiently and harmoniously in a team environment, and to coordinate with other agency personnel to ensure continuity and consistency.
Ability to timely and accurately balance and successfully complete a heavy workload with numerous deadlines.
Ability to exercise initiative and independent judgement.
Ability to implement new administrative systems and procedures and to evaluate effectiveness.
Ability to handle administrative, sensitive, and confidential issues.
Ability to learn and retain new computer and/or technical skills.
Ability to work efficiently in a fast-paced, deadline driven environment.
Ability to establish and maintain effective working relationships with a variety of individuals including exe
