Administrative Assistant III, Advising & Transfer Services
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Administrative Assistant III, Advising & Transfer Services
Salary
$4,238.00 Monthly
Location
Arapahoe County, CO
Job Type
Full Time
Job Number
GJB-000147 07/25
Department
Arapahoe Community College
Opening Date
07/25/2025
Closing Date
8/4/2025 4:00 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
Arapahoe Community College, 5900 Santa Fe Drive, Littleton, Colorado, 80160
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
April Noblet, april.noblet@arapahoe.edu, (303) 797-5693
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
GJB-000147 07/25; Student Affairs
The faculty and staff at ACC are passionate about student success. All ACC employees participate as educators striving to create an accessible, inclusive environment that promotes success for students, employees, and the surrounding community. Why Work at ACC?
Benefits (https://internal.cccs.edu/human-resources/employee-benefits/) - We offer a competitive benefits package, including: health coverage, retirement, paid time off, flexible spending accounts, life insurance, and more.
Professional Development - We provide professional development and enrichment opportunities for our staff to help them grow personally and professionally through our Center for Professional Enrichment and Human Resources department.
Tuition Reimbursement - To help our staff develop their skills, we offer a tuition reimbursement program good for courses taken at any of the Community College System colleges.
Note: Work schedule for this position will be Monday through Friday, 8:00 a.m. to 5:00 p.m. M ay be required to work occasional evenings and weekends to meet department needs. Occasional travel may be required. While the travel will typically be local/regional, such as other ACC campuses or CCCS institutions, there may be some minimal travel beyond those locations.
EMAIL ADDRESS: All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Please include your current e-mail address on your application and set up your e-mail to accept messages from info@governmentjobs.com and 'cccs.edu' addresses. If you do not have an email address, then you will receive correspondence via US mail.
Description of Job
This position manages transfer procedures and administrative tasks to support student access to 4-year institutions. It provides backup advising support and supervises front-desk work-study staff. The role includes student outreach and communication about academic and transfer opportunities. It coordinates with 4-year institutions for recruitment, event planning, and campus visits. Fiscal responsibilities include event budgeting, purchasing, and maintaining records in collaboration with Fiscal Services.
This position provides customer service at the front desk by assessing student needs and directing them to appropriate resources. Manages daily operations related to transfer services and facilitates connections to 4-year institutions and campus departments. Responds to inquiries from students, staff, and transfer partners via email and supports the advisor assignment process and related documentation. Coordinates scheduling through Navigate360 for multiple departments, including Advising, Transfer, Career Services, and Disability Access. Collaborates with staff to develop, revise, and implement front desk procedures to enhance the student experience. Utilizes platforms such as Navigate360, Banner 9, and DegreeCheck to deliver accurate information. Maintains organized and updated files & supports the front desk during peak periods.
Manages student and partner communications through the transfer mailbox to ensure timely, accurate correspondence. Oversees the ACC Transfer Visit Calendar, scheduling 4-year university visits and coordinating event logistics. Collaborates with Marketing Services and the department supervisor to update the transfer website, post events, and maintain a social media presence within ACC branding guidelines. Supports planning and execution of transfer events, including logistics, marketing, and participant communication. Develops marketing strategies and coordinates Save the Date notices with partner institutions. Track event participation by pulling and organizing data reports throughout the academic year. Serves as purchasing authority for transfer-related events, managing budgets, completing required forms, and maintaining organized fiscal records.
Responsible for the hiring, training, and supervision of front desk student work-study staff. Develops training opportunities for front desk student work-study staff that ensures operational cohesion and promotes positive customer experiences. Facilitates training as necessary. Communicates operational procedures to Advising & Transfer Services staff as necessary. Oversees document processing and imaging for Department. Develop and document related procedures, and trains student staff as necessary.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description:
G3A4XXADMINISTRATIVE ASSISTANT III (https://drive.google.com/file/d/0B4enHpLSVk4eMWdzbVhaZTJDWW8/view?usp=sharing&resourcekey=0-b3y8iaBxItfgb77tjmzofw)
MINIMUM QUALIFICATIONS:
Experience Only:
Three (3) years of general office or clerical experience, including at least one (1) year of experience assisting with tracking expenditures or managing a portion of a department budget. This could include tasks like making purchases, keeping records of expenses, preparing reports, or helping with travel or event planning while staying within a set budget. Daily interaction with students, faculty and staff require that this position have strong interpersonal, communication and organizational skills. Computer literacy is a must. Effective verbal and written communication skills are necessary for success in this position.Do not use "see resume" statements in your application.Your application must be completed in detail, showing relevant experience in order to be considered. Part time experience will be prorated.
OR
Education and Experience:
College, university, or non-correspondence business school course work from an accredited institution in Business or related field may substitute for the clerical experience as listed above on a year for year basis. However, there is no substitution for the required experience in tracking spending or managing a portion of a department budget. A copy of your transcript verifying the required credits must be submitted at the time of applying in order to be considered. Please redact age-related information on your transcript.
Conditions of Employment: Must submit to and successfully complete a pre-employment background check as a condition of hire. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide ACC Office of Human Resources with an official disposition of the charges.
Preferred Qualifications: Please provide a detailed description on your application of your relevant work experience and document examples of your work in relation to the following: Experience involving a wide range of clerical responsibilities. Working knowledge of Banner or similar system. High level of speed and accuracy regarding data entry. Attention to detail (ability to check for typographical, grammatical and spelling errors, etc.). Ability to handle multiple tasks simultaneously while meeting targeted deadlines. Experience with problem solving processes. Understand and determine appropriate rules and regulations from various sources. Knowledge in extracting information from various reports. Prior work experience at a community college or other academic environment. Ability to deal with a diverse population with discretion and tact.
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
Supplemental Information
This post may be used to fill one or more similar positions in the future.
ACC recognizes the importance of a workforce that is reflective of our diverse student community. As such, we are interested in selecting the best candidate from a diverse applicant pool.
Important Note To Applicants: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application.
Comparative Analysis Process: Your employment application will be used to rate your training and experience and to determine your rank among the candidates for this position. Other forms of testing may include eSkill, oral board, written, etc. subject to change based on number of qualified applicants. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position.
Americans with Disabilities Act (ADA) Accommodations: Arapahoe Community College is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Angela Johnson, angela.johnson@arapahoe.edu, 303.797.5715.
Pregnant Worker's Fairness Act: The Pregnant Worker's Fairness Act allows applicants to request a reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Angela Johnson, angela.johnson@arapahoe.edu, 303-797-5715.
Equal Opportunity Employer: The Colorado Community College System believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law. Our Accommodations and Non-Discrimination policies, plus other helpful information, can be found publicly at arapahoe.edu/legal.
Address Confidentiality Program: If you are covered by the Address Confidentiality Program as provided by Colorado Revised Statute (CRS) 24-21-201 through 24-21-214, please notify the Human Resources office or analyst listed on this announcement so that you are provided the appropriate time extension for notifications provided by U.S. Mail. The extension allowed under this program applies only to U.S. Mail notifications that include a deadline of 10 days or less.
For information regarding Arapahoe Community College Security, including crime statistics for the campus and surrounding area, please see the ACC Campus Police website under "Campus Safety":https://www.arapahoe.edu/advising-support/student-support/campus-safety For a hard copy report, please contact the ACC Campus Police Department at 303.797.5800, Campus.Police@arapahoe.edu, or Room M2600 at 5900 South Santa Fe Drive, Littleton, Colorado 80120
FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:
Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Are you a current resident of the State of Colorado who can provide proof of Colorado residency?
Yes
No
02
Are you willing to submit to a pre-employment background check as a condition of hire?
Yes
No
03
Please describe your administrative assistant experience as it relates to this position.
04
Please describe your experience with Banner, Microsoft Office and other software applications.
05
Please describe your experience working with budgets or tracking spending. What kinds of tasks did you help with (for example: watching expenses, ordering supplies, helping with travel planning, or preparing simple budget reports)? Include any tools or systems you used (such as spreadsheets, online forms, or finance software). You may also include experience with purchasing or following steps to complete orders, if applicable.
Required Question
Employer
State of Colorado
Address
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the "Printer" icon located above the job title
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Website
https://careers.colorado.gov/
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