Administrative Assistant

Robert Half • Suffolk, VA • 5d ago

Description We are looking for a detail-oriented Administrative Assistant to join our team on a Contract to Permanent basis. This role is based in Suffolk, Virginia, and involves providing essential support to the daily operations of a Day Support healthcare facility for individuals with developmental disabilities. The ideal candidate will excel at managing administrative tasks, maintaining organization, and fostering effective communication within the office.

Responsibilities:

Welcome visitors, families, and clients while ensuring a well-organized and friendly environment.

Organize and coordinate activities, meetings, interviews, events, and visits for the facility.

Prepare and manage correspondence, meeting agendas, and related documentation.

Monitor and maintain office supplies by placing orders and ensuring inventory is well-stocked.

Keep daily records of visitor logs and attendance for individuals.

Answer and direct inbound calls professionally while addressing inquiries or routing them to appropriate staff.

Manage schedules, appointments, and calendars to ensure smooth operations.

Support the preparation and distribution of meeting agendas and other relevant materials. Requirements - At least 1 year of experience in administrative or clerical roles.

Strong skills in handling administrative tasks such as data entry, scheduling, and office management.

Proficiency in answering and directing inbound calls professionally.

Experience in managing calendars and scheduling appointments.

Ability to prepare and organize meeting agendas effectively.

Exceptional attention to detail and organizational skills.

Strong communication abilities to interact with staff, clients, and visitors.

Familiarity with receptionist duties and maintaining visitor logs. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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