Administrative Assistant

Aston Carter • New Britain, PA • 20h ago

HR Administrative Assistant

Job Description

This role involves performing a variety of HR, accounting, administrative, and clerical functions to support the HR/Accounting department.

Responsibilities

Maintain accurate and up-to-date human resource files, records, ensuring their integrity and confidentiality.

Perform periodic audits of HR files and records to ensure all required documents are collected and filed appropriately.

Provide clerical support to the HR/Accounting department.

Assist with new hire onboarding and open enrollment, including uploading employee selections.

Handle scheduling for yearly health & safety training for employees.

Assist with year-end reporting, including EEO and OSHA reporting.

Support recruiting efforts by scheduling interviews and maintaining the applicant tracking system.

Review monthly benefits invoices.

Maintain I-9 files.

Participate in the monthly financial statement close process.

Manage AP/AR, W9/1099 processing for vendors, vendor invoice processing/entry, and payment processing/entry.

Convert data from ERP to payroll system for processing.

Perform other duties as assigned.

Essential Skills

Excellent verbal and written communication skills.

Strong interpersonal skills with the ability to manage sensitive and confidential situations professionally.

Outstanding organizational skills and attention to detail.

Proficiency with Microsoft Office Suite or related software.

Ability to quickly learn human resource information systems (HRIS) and similar applications.

Additional Skills & Qualifications

Bachelor's Degree required.

2+ years of experience assisting with new hire onboarding.

2+ years of experience providing clerical support.

2+ years of experience reviewing invoices.

2+ years of experience collecting and filing documents appropriately.

Work Environment

The position requires working on-site five days a week in New Britain, PA. The environment offers a family-friendly feel and an opportunity to gain hands-on HR experience. The role provides great benefits once converted and the chance to grow within the HR team, consisting of just one manager.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New Britain,PA.

Application Deadline

This position is anticipated to close on Jul 31, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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