Administrative Assistant I

Stony Brook University • Stony Brook, NY • 2d ago

Required Qualifications (as evidenced by an attached resume):

High School diploma/GED (foreign equivalent or higher degree). Three (3) years of full-time progressively responsible administrative experience. Highly proficient professional experience in word processing, spreadsheet management, electronic messaging and internet applications.

Preferred Qualifications:

Experience using a content management system to post/update content on a website. Experience coordinating national and international travel arrangements. Working knowledge of SUNY State, Research Foundation (RF), and/or Stony Brook Foundation (SBF) budgets and/or purchasing policies & procedures. Experience planning and coordination of workshops and/or events. Experience working with Grants.

Brief Description of Duties:

This position will provide secretarial, administrative, and management support PI and with tasks associated with a grant funded research coordination network (RCN). The successful incumbent will have excellent organizational skills and attention to detail and strong interpersonal skills for communicating with a wide range of scientists. Essential for this role is the ability to work independently as well as part of a team with a collaborative approach to problem solving.

Duties:

Assist with the financial aspects for project support such as arranging payment for vendors, processing reimbursements and invoices, and record keeping of expenditures.

Assist with electronic communications with members of the network, including both email and mailchimp, andworkshop and event participants: assist with advertising workshops and events.

Assist with updating the website for the RCN; post events and update information as needed.

Organize applications for workshops and research exchanges, providing them to reviewers and completing travel reimbursements and participant support funding.

Assist with the planning and coordination of workshops and/or events, including venue, lodging and catering arrangements.

Other duties as assigned.

Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA (https://www.stonybrook.edu/commcms/oea/) .

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here (https://www.stonybrook.edu/police/) .

Visit our WHY WORK HERE (https://www.stonybrook.edu/jobs/working-here/) page to learn about the total rewards we offer.

SUNY Research Foundation: A Great Place to Work. (https://www.rfsuny.org/media/rfsuny/documents/hr/RFRecruitmentFlyer.pdf)

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.

LI-TG1

Job Number: 2502534

Official Job Title: : Administrative Assistant I

Job Field : Administrative & Professional (non-Clinical)

Primary Location : US-NY-Stony Brook

Department/Hiring Area: : Ecology & Evolution

Schedule : Part-time

Shift : Day Shift Shift Hours: : Variable :

Posting Start Date : Jul 23, 2025

Posting End Date : Aug 6, 2025, 11:59:00 PM

Salary: : $20.00 - $25.00/hour

Appointment Type: : Regular

Salary Grade: : N6

SBU Area: : The Research Foundation for The State University of New York at Stony Brook

Req ID: 2502534

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