Administrative Assistant

Robert Half • Southbury, CT • 4d ago

Description

A reputable law firm in Southbury, Connecticut is seeking a highly organized and detail-oriented Administrative Assistant to support their daily operations. In this role, you will play a central part in ensuring the office runs smoothly, assisting attorneys and legal staff, and delivering excellent service to clients. If you thrive in administrative roles and have an interest in the legal field, this is an excellent opportunity to grow your career in a prestigious environment.

Key Responsibilities:

General Office Administration:

Handle phone calls, emails, and correspondence professionally, and route messages to appropriate staff members.

Maintain office supplies, organize filing systems, and ensure administrative processes are efficient.

Document Management:

Prepare, proofread, and format legal documents including contracts, briefs, and memos.

Manage client files both electronically and physically, ensuring compliance with firm standards.

Scheduling and Coordination:

Manage attorneys' calendars, schedule client meetings, and coordinate court dates.

Assist in organizing firm events, meetings, and appointments.

Client Interaction:

Serve as the first point of contact for clients, providing a friendly and professional experience.

Assist with client intake forms, document collection, and communications.

Billing and Invoicing:

Assist the accounting department in preparing invoices and tracking billable hours.

Support attorneys in reconciliation processes and follow-ups on outstanding client balances.

Team Support:

Work collaboratively with attorneys and paralegals to provide administrative project support.

Provide assistance during trial preparation with documentation, logistics, and court-ready materials.

Requirements

Qualifications and Skills Required:

Education:

High school diploma or equivalent required. An Associate's degree or certification in legal studies is a plus.

Experience:

2+ years of experience as an administrative assistant, preferably in a legal or professional services environment.

Familiarity with legal terminology, processes, and documentation is highly desirable.

Technical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Experience with legal software such as Time Matters, Clio, or similar platforms is a plus.

Organizational Skills:

Exceptional time management and multitasking abilities to manage a busy office environment.

Communication Skills:

Strong written and verbal communication skills to interface effectively with clients and legal staff.

Interpersonal Skills:

Courteous, professional demeanor with a focus on client service and confidentiality.

Attention to Detail:

High level of accuracy in document preparation, scheduling, and file management.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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