EXECUTIVE ADMINISTRATIVE ASSISTANT - NORTH AMERICA

Austin Powder Co., Inc. • Beachwood, OH • 2d ago

EXECUTIVE ADMINISTRATIVE ASSISTANT,
AUSTIN POWDER COMPANY, NORTH AMERICA
OVERVIEW
The Executive Administrative Assistant is responsible for providing multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. ensure effective use of an executive's time. Develops positive and strategic relationships at all levels of the organization. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.
KEY RESPONSIBILITES AND DUTIES
Must be proactive in learning the business, be aware of events critical to the business, be able to represent and carry out the mission and values of Austin Powder as a liaison to the executive team.
Assists with management of schedules, calendar and appointments.
Assist in meeting preparations, take notes and follow up on action items from key meetings
Make travel and hotel arrangements, order meals, make dinner reservations, purchase event tickets, coordinate transportation needs etc., visiting employees, vendors, customers or others.
Oversee registration, housing, travel and preparation for industry conventions.
Maintain travel itineraries and manage expense reimbursement process to ensure accurate and timely submission.
Partner with Finance and IT leads on strategic initiatives
Documenting and tracking larger and most critical enterprise contracts and associated cost
Act as project manager for efforts like Delegation of Authority and enterprise policy documentation
Produces accurate, well crafted, and timely documents, correspondence and presentations, often under time constraints.
Become a notary for the company
Conduct research and information gathering on behalf of the executive and prepares presentations and internal communications
Maintains files and contact information, in physical and electronic form, in organized manner for ease of access when required.
Answers and screens phone calls.
Has email access. Monitors and removes unnecessary, unsolicited emails; responds to emails as directed, keeps track of follow-up email items.
Responsible for event planning and corporate meetings held in town or other locations.
Greets and assists visiting colleagues, vendors or customers, as necessary and appropriate. Orders supplies, renews subscriptions, memberships, travel clubs, event tickets, etc.
The above is intended to describe the general content of and the requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.
Education and Experience
5+ years supporting senior executives (finance/tech/startup experience a plus)
Strong communication and organizational skills
Proficiency in Microsoft Office and collaboration tools (Teams, SharePoint, Zoom, AI)
High level of professionalism and discretion
A self-starter who thrives in dynamic environments
A Bachelors' Degree is preferred but not required
Expertise with Microsoft Office Outlook calendar management
Strong proficiency and ability to demonstrate a high level of functioning in all other Microsoft Office products (Excel, Power Point, Word, etc.)
Skills, Knowledge, and Abilities
Effective Communication
A relationship builder
Interactions with employees, customers, guests must be professional, friendly and positive.
Very high standard of communication skills both written and oral for the presentation of facts and ideas.
Written communications must be clear, concise, easy to read and comprehend.
Presents information both clearly and concisely and regularly confirms correct in

Similar Jobs

2nd Shift - Security Officer

Crescent Hotels and Resorts • Cleveland, OH • 10h ago

Management & Administrative

Description The Hotel Cleveland is seeking a Security Officer to join our team. As a Security Officer you will protective and enforcement functions in a courteous and restrained manner in coping with emergencies, undesir...

10h ago

Go to Apply

Asset Protection Manager- Manufacturing and Processing

The Sherwin-Williams Company • Cleveland, OH • 15h ago

Management & Administrative

This position is accountable for managing a profile of BDR M&P/Facility-based customers in order to maintain and increase sales/growth and market share for the P&M Division. Position will serve as the single poin...

15h ago

Go to Apply

Center Operations Manager I

OctaPharma Plasma • Cleveland, OH • 1d ago

Management & Administrative

Description How to Maximize your opportunity to do rewarding work, your future leadership potential, and your career growth? Join an industry leader. [Become one, too!] Want to be a part of something exciting? At Octapha...

1d ago

Go to Apply

Partner Marketing Manager

Optiv • Cleveland, OH • 1d ago

Management & Administrative

This position will be fully remote and can be hired anywhere in the continental U.S. Optiv Marketing is seeking a Partner Marketing Manager to work with a subset of the company's growing business partnerships. This subse...

1d ago

Go to Apply

Operations Manager

Momentive Performance Materials Quartz, Inc. • Cleveland, OH • 2d ago

Management & Administrative

About Momentive Technologies Momentive Technologies applies advanced materials science to design and manufacture ultra-high-performance quartz materials, quartz crucibles, and ceramic products that are vital to a variety...

2d ago

Go to Apply

Key Account Manager

Paulo Products • Willoughby, OH • 2d ago

Management & Administrative

Key Account Manager Job Details Job Location Cleveland Division - Willoughby, OH Position Type Full Time Education Level 4 Year Degree Travel Percentage Up to 50% Job Shift Administrative Day Time Shift Job Category Sale...

2d ago

Go to Apply

Marketing Consultant

KeyBank NA • Cleveland, OH • 2d ago

Management & Administrative

Location: 4910 Tiedeman Road - Brooklyn, Ohio 44144 Location: Mobile - In office 3 days a week; 127 Public Square CLE, OH or 4910 Tiedeman Brooklyn, OH Job Summary: The Marketing Consultant role is designed to support se...

2d ago

Go to Apply

Account Manager - Distribution

The Sherwin-Williams Company • Cleveland, OH • 2d ago

Management & Administrative

This position is responsible for supporting SW PCG IW Distribution Brands (M.L.Campbell; Sayerlack) sales, profit and marketing efforts in Nashville, TN, Chattanooga, TN, Greenville, SC, and Atlanta, GA. This position in...

2d ago

Go to Apply

Water/Wastewater Senior Project Manager

Johnson, Mirmiran & Thompson, Inc. • Cleveland, OH • 2d ago

Management & Administrative

Water/Wastewater Senior Project Manager LinkedIn Twitter Email Message Share Water/ Waste Water Engineering Cleveland, OH ID: 23830 Full-Time/Regular Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned con...

2d ago

Go to Apply

Manager, IT Infrastructure Due Diligence, M&A Strategy

KPMG LLP • Cleveland, OH • 2d ago

Management & Administrative

The KPMG Advisory practice is currently our fastest growing practice. We are seeing tremendous client demand, and looking forward we do not anticipate that slowing down. In this ever-changing market environment, our prof...

2d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.