Senior Administrative Assistant

Yancey Bros.co • Griffin, GA • 4d ago

Description

Who We Are:

From Georgia. For Georgia. Since 1914 Yancey Bros. Co. has proudly served as the authorized Caterpillar equipment dealer for Georgia, providing our customers with the highest quality sales, parts, and service. From Caterpillar heavy and compact construction equipment to on-highway trucks, we remain committed to learning more about our customers, offering equipment and support to keep up with their changing needs. This all starts with our greatest asset... our employees.

What You Will Be Doing:

As the Senior Administrative Assistant for the Power Systems Division, you will be responsible for assisting these departments with different administrative duties. Part of the responsibilities include running reports and compiling data using Excel, as well as scheduling and coordinating meetings and calendars for the management team.

Primary Responsibilities:

Support senior managers and executives with daily tasks

Attend meetings and take detailed minutes

Calendar management, schedule appointments and update calendar

Make travel arrangements and reservations for senior managers

Create reports, spreadsheets, and presentations, provide statistical and budget reports

Greet and provide general support to visitors

Manage scheduling and meeting requests in a timely manner

Manage records, files and/or other documents, including sensitive material.

Draft emails for leaders including careful proofreading/copy editing of materials

Plan and coordinates meetings and special events, including catering

Complete travel, reimbursement, and expense reports on a timely basis in Concur

Exercise sound judgment and discretion with regard to confidential issues and materials

Additional Responsibilities:

General office duties (order supplies/fax/email/answer phones)

Participate in required safety program, and work in a safe manner

Additional duties as assigned by manager

Who We Are Looking For:

To be successful in this position you should have strong organizational skills, fluent with Excel and creating pivot tables, formulas, and formatting, as well as be a self-starter. You should possess a sense of urgency and desire to provide superior customer service. The ability to work with a team and independently is essential to this position as well.

Education/Experience:

5 years' experience as a senior administrative assistant or executive assistant in an operations environment

Required Qualifications/Skills:

Hands on experience with programs including:

Excel: VLOOKUP, Pivot tables, formulas, charts, large data sets

Outlook: calendaring and email management

PowerPoint: Executive presentations

Adobe Acrobat DC

Excellent verbal and written communication skills

Strong organizational and time-management skills

Excellent teamwork skills with ability to establish productive working relationships with other departments and personnel inside and outside the company

Sharp attention to detail is a must; high personal standards for quality and thoroughness

Ability to juggle multiple initiatives

Values:

At Yancey Bros. Co, we are always looking to add people to our team who share our core values:

Safety: We value the lives and health of our team and customers above all else.

Integrity: We are ethical and trustworthy, demonstrate respect for others, and communicate truthfully and promptly.

Teamwork: We work as one across our organization for the benefit of our customers.

Excellence: We strive to be the best, continuously improving our customers' experience and the solutions we provide.

Sense of Urgency: We respond quickly to customer needs and hold ourselves accountable for results.

Ideal candidates will demonstrate the following values:

Acting in a safe manner

Exhibiting honesty and integrity

Acting in a fair and ethical manner

Team mentality

Delivering quality results

Embraces change / improvement

Exhibiting superior customer service skills

Exhibiting pride and ownership

Working with a sense of urgency

Exhibiting a winning attitude

What We Offer:

Yancey Bros. Co. offers a full benefits package that includes aggressive compensation levels, technician tool allowances, full medical, vision and dental coverage, employee wellness programs, paid vacations and more.

Competitive Pay Structure

Competitive Pay

Individual Bonus Opportunities Available

Technician Tool Allowance

401k Plan Strong Company Match

Employee Profit Sharing

Financial Wellness Coaching

Employee Wellness Program

Medical, Vision, Dental Insurance

Prescription Drug Coverage

Flexible Spending Accounts

Short & Long Term Disability

Group Life Insurance

Personal Time Off

Paid Holidays

Paid Sick Leave

Career Development

Tuition Reimbursement

Ongoing Training

Advancement Opportunities

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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