.
1.
General Expectations
o
Be punctual and reliable.
o
Pay attention to detail and complete tasks accurately and on time.
o
Maintain a high degree of attention to detail and discretion when handling financial documents and sensitive payment information.
o
Effectively communicate, manage conflict, and handle stress.
o
Willingness to work as part of a team.
2.
Clerical Tasks
o
Operate standard office equipment such as copiers, scanners and printers
o
Be proficient in tools such as email, QuickBooks, Word and Excel
3.
Maintain Office Organization
o
Perform data entry and maintain accurate records and filing systems, both physical and electronic.
o
Monitor office supply levels and inform your supervisor when inventory needs to be restocked.
o
Keep communal areas tidy and organized.
4.
Provide Customer Service (in person and on phone)
o
Respond to inquiries from vendors and customers regarding payment status, invoice discrepancies, or documentation requests, escalating issues when necessary.
5.
Purchasing
o
Assist in purchasing inventory and issuing purchase orders.
6.
Bill Payments
o
Receive, review, and organize vendor invoices, noting due dates, verifying accuracy.
o
Enter invoice and payment information into the accounting or bookkeeping system accurately and in a timely manner.
o
Prepare payments for approval, ensuring timeliness to avoid fees or disruptions.
o
Maintain organized records of all invoices, receipts, and payment confirmationsboth digital and physicalfor auditing and reporting purposes.
o[]{style="font-size: 7pt; font-weight: normal; font-stretch: normal; font-style: normal; font-variant: normal; line-height: normal; font-family: 'Time
"}
