Administrative Assistant - Full Time, Days 8am-4pm, Nursing Administration, Chilton Medical Center

Atlantic Health System • Pompton Plains, NJ • 17h ago

Responsible for providing administrative support to ensure efficient operation for the administrative duties for the nursing department. Responsible for confidential and time sensitive material. Effectively communicates via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Principal Accountabilities:

Organizes and schedules meetings and appointments, prepares agendas, distributes minutes, maintains contact list, and answers phone calls.

Produces and distributes correspondence memos, letters, faxes and forms.

Assists in the preparation of regularly scheduled reports and supports in reconciling expense reports.

Develops and maintains a filing system.

Orders office supplies and books travel arrangements.

Provides general support to visitors and provides information by answering questions and requests.

Research and create presentations.

Prepares and monitors invoices.

Coordinates schedules/calendars of manager and director.

Manages emails to internal and external customers.

Required:

High School Diploma or equivalent.

Minimum 2 years of experience in Business Administration or relevant area.

Competence in MS Office Suite (Word, Excel, PPT and Outlook).

Preferred:

Bachelor's degree in Business Administration or related field.

Excellent written and verbal communiation skills.

Accuracy and precision in all tasks.

Ability to adjust to rapidly changing priorities with a variety of tasks.

Presents professional demeanor throughout all levels of the organization.

At Atlantic Health System, our promise to our communities is; Anyone who enters one of our facilities, will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 20,000 team members. Headquartered in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include:

Morristown Medical Center, Morristown, NJ

Overlook Medical Center, Summit, NJ

Newton Medical Center, Newton, NJ

Chilton Medical Center, Pompton Plains, NJ

Hackettstown Medical Center, Hackettstown, NJ

Goryeb Children's Hospital, Morristown, NJ

CentraState Healthcare System, Freehold, NJ

Atlantic Home Care and Hospice

Atlantic Mobile Health

Atlantic Rehabilitation

We also have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group. Atlantic Accountable Care Organization is one of the largest ACOs in the nation, and we are a member of AllSpire Health Partners.

We have received awards and recognition for the services we have provided to our patients, team members and communities. Below are just a few of our accolades:

100 Best Companies to Work For ® and FORTUNE® magazine for 15 years

Best Places to Work in Healthcare - Modern Healthcare

150 Top Places to work in Healthcare - Becker's Healthcare

100 Accountable Care Organizations to Know - Becker's Hospital Review

Best Employers for Workers over 50 - AARP

Gold-Level "Well Workplace": Wellness Council of America (WELCOA)

One of the 100 Best Workplaces for "Millennials" Great Place to Work® and FORTUNE® magazine

One of the 20 Best Workplaces in Health Care: Great Place to Work® and FORTUNE® magazine

Official Health Care Partner of the New York Jets

NJ Sustainable Business

Located in Pompton Plains, New Jersey, Chilton Medical Center has been ranked the top mid-sized hospital in NJ for six years in a row, according to Castle Connolly. The Leapfrog Group gave us an "A" Hospital Safety Grade and we've received the Lifeline Bronze Receiving Quality Achievement Award from the American Heart Association. In addition, The Joint Commission recognized us as a Primary Stroke Center. We were awarded the American Heart Association/American Stroke Association's Get With The Guidelines®-Stroke Gold Plus Quality Achievement Award with Target: Stroke Honor Roll Elite. We achieved Magnet® recognition from the American Nurses Credentialing Center. ANCC's Magnet Recognition Program® identifies superior quality in nursing care and is the highest national honor for nursing excellence.

Atlantic Health System offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted:

Team Member Benefits

Medical, Dental, Vision, Prescription Coverage (22.5 hours per week or above for full-time and part-time team members)

Life & AD&D Insurance.

Short-Term and Long-Term Disability (with options to supplement)

403(b) Retirement Plan: Employer match, additional non-elective contribution

PTO & Paid Sick Leave

Tuition Assistance, Advancement & Academic Advising

Parental, Adoption, Surrogacy Leave

Backup and On-Site Childcare

Well-Being Rewards

Employee Assistance Program (EAP)

Fertility Benefits, Healthy Pregnancy Program

Flexible Spending & Commuter Accounts

Pet, Home & Auto, Identity Theft and Legal Insurance

Note: In Compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer.

EEO STATEMENT

Atlantic Health System, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.

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