Executive Administrative Assistant to the York County Manager

York County Government • Alfred, ME • 1d ago

This job was posted by https://joblink.maine.gov : For more information, please see: https://joblink.maine.gov/jobs/1233218

Updated May 2025

JOB DESCRIPTION

County of York

Human Resources

Executive Administrative Assistant to the

County Manager

Status: Full-Time

FLSA: Exempt (40 hrs. week)

Salary: \$70,000 - \$80,000

Reports to: County Manager or

designee

JOB SUMMARY

Class specifications are intended to present a descriptive list of the range of duties performed by

employees in the class. Specifications are not intended to reflect all duties performed within the

job.

The Executive Administrative Assistant provides high level, confidential, administrative support

to the County Manager and senior management in order to ensure that County services are

provided in a professional and effective manner.

SUPERVISION RECEIVED AND EXERCISE

This position works under the direction of the County Manager, who provides guidance on

technical matters, and who reviews completed work assignments for conformance with established

rules, regulations, policies, and applicable stated and federal laws.

There are no supervisory requirements for this position.

ESSENTIAL DUTIES

Adheres to County Government policies and procedures.

Maintains a positive and respectful attitude.

Updated May 2025

Performs duties as workload necessitates.

Organize and maintain files and records, both electronic and physical.

Produces information by transcribing, formatting, inputting, editing, copying and

transmitting data.

Assisting the County Manager by reading, researching and routing correspondence;

drafting letters and documenting, collecting and analyzing information; and initiating

telecommunications.

Prepare and edit correspondence, reports, presentations, and other documents.

Assist with project management and follow-up on action items.

Maintains the County Manager schedule by scheduling appointments, planning and

scheduling meetings, conferences, teleconferences, and travel.

Welcomes guests by greeting them and answering questions or rerouting as necessary.

Provides assistance to the Board of Commissioners as necessary.

Serve as liaison between management and internal/external stakeholders.

Maintains, transcribes and makes available to the public, minutes from the Commissioners

meetings.

Demonstrates awareness and understanding of the various internal and external cultures

that utilize department services.

Consistently reports to work on time prepared to perform duties of the position.

Meets County Government productivity and quality standards.

Maintains appropriate customer relations.

Perform other general office duties as assigned.

SKILLS & ABILITIES

Core Skills

Organizational Skills Ability to manage multiple calendars, meetings, and tasks

efficiently.

Time Management Prioritizing tasks and meeting tight deadlines with minimal

supervision.

Communication Strong written and verbal communication for drafting emails, reports,

and interacting with stakeholders.

Attention to Detail Ensuring accuracy in scheduling, documentation, and

correspondence.

Technical Skills

Office Proficiency Expertise in Microsoft Office Suite (Word, Excel, PowerPoint,

Outlook)

Calendar & Email Management Experience with tools like Google Workspace, Microsoft

Outlook, or other scheduling platforms.

Virtual Meeting Tools Familiarity with Zoom and Microsoft Teams.

Document Management Ability to organize and maintain digital and physical files.

Updated May 2025

Interpersonal Abilities

Discretion and Confidentiality -Handling sensitive information with care and

professionalism.

Adaptability Staying calm and effective in a fast-paced, c

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