Short Description
Bowman has an opportunity for a Legal Administrative Assistant to join our team in Reston, VA. This position has potential for either a Full-time or Part-time schedule.
At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That's why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.
Purpose
Support the Legal Department of the Company with a variety of administrative and clerical tasks to advance the Company's business operations.
Responsibilities
Leadership and Direction
Perform work under moderate supervision. Receive direction on moderately complex assignments, tasks, and execution. Work is frequently reviewed by more senior staff to ensure application of sound techniques and principles. Review work produced by junior staff for quality assurance.
At the Operational and Company Level
Work efficiently with members of the legal department, including numerous lawyers and members of the safety team to drive progress on corporate projects.
Act as a point of contact for internal and external stakeholders, ensuring smooth daily operations and supporting members of the department.
Do the Work
Draft, edit and proofread correspondence, presentations and other documents as needed.
Organize and maintain digital and physical files in compliance with current policies.
Review and route incoming mail. Prepare and process outgoing mail and faxes, arranging for specialized mail or messenger services, as required.
Assist with automation, tracking and monitoring of budgets, documents and safety and compliance training.
Identify documentation gaps and follow up with staff members to obtain missing information related to safety, compliance and professional licensing.
Coordinate check requests and client billing matters with accounting.
Conducting basic research under the supervision of attorneys and department directors, using online databases and other sources.
Support special projects as needed, including organization and project management.
Assist with reviewing client contracts and revisions to Company terms and conditions.
Support Chief Legal Officer, Associate General Counsel, and other management employees in preparing for depositions, hearings, trials, conferences and mediations.
Research and gather materials in response to subpoenas and discovery requests.
Coordinate initiation and management of litigation holds with impacted corporate services teams.
Assist with initiation and management of insurance claims.
Coordinate with local offices for distribution of safety-related postings.
Perform other duties as assigned.
Success Metrics and Competencies
Ability to work both independently and within a team environment.
High degree of discretion and ability to manage highly confidential information.
Effective verbal and written communication skills.
Self-reliance and ability to operate independently with limited direction.
Commitment to driving profitability and growth.
Effective working relationship with internal leaders and peers, as well as external clients.
Ability to exercise initiative and independent judgment, plan effectively & manage multiple time-sensitive tasks.
Self-motivated with excellent organizational skills, attention to detail, and a problem-solving attitude.
Proactive in anticipating the business needs of the department.
Regular and predictable attendance is an essential function of the position.
Qualifications
High School diploma or equivalent
3+ years of relevant office administration experience. Prior experience in a corporate or legal setting preferred.
Notary Public in the Commonwealth of Virginia preferred.
Advanced knowledge of Microsoft Office Suite (Word, Excel, Outlook and PowerPoint) and Adobe Software required. Experience with file document management tools preferred.
Demonstrated analytical and problem-solving skills.
About Bowman
Are you ready to build a career that makes a lasting impact? At Bowman, our people are at the center of everything we do. We're committed to creating an environment where employees can thrive both personally and professionally, while helping to shape the infrastructure of tomorrow.
A career at Bowman means being part of a collaborative, forward-thinking organization where innovation, inclusion, and growth are encouraged at every level. We offer competitive compensation, a supportive work environment, and benefits designed to help our employees succeed.
Our comprehensive benefits package includes:
Medical, dental, vision, life, and disability insurance
401(k) retirement savings plan with company match
Paid time off, sick leave, and paid holidays
Tuition reimbursement and professional development support
Discretionary bonuses and other performance-based incentives
Employee Assistance Program (EAP), wellness initiatives, and employee discounts
Eligibility for certain benefits may vary based on position, location, and employment status.
Physical Demands and Working Environment
This position operates in an office five (5) days a week with flexibility during normal business hours.
Primarily indoor professional office environment which may include bright/dim light, noise, fumes, odors, and traffic.
Mobility around an office environment.
Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Occasional lifting or carrying up to 20 pounds.
Occasional pushing or pulling up to 20 pounds.
Occasional reaching outward or above shoulder.
Job Description Disclaimer
Note: While this job description is intended to be an accurate reflection of the job requirements, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary at any time with or without notice.
Bowman is proud to be an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace where all employees feel valued and respected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here (https://bowman.com/wp-content/uploads/2023/11/EEO-Policy-1.pdf) . If you'd like more information on your EEO rights under the law, please click here (https://www.dol.gov/general/topic/discrimination) .
Bowman has an obligation to provide and maintain a safe, healthy, and productive environment for its employees and clients. We are committed to maintaining a drug and alcohol-free workplace.
If you have any questions about the application process, please email recruiting@bowman.com .
Bowman is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please go here: https://bowman.com/wp-content/uploads/2023/11/EEO-Policy-1.pdf. If you'd like more information on your EEO rights under the law, please go here: https://www.dol.gov/general/topic/discrimination.
