Description
COMPANY OVERVIEW
Gowan/Garrett, Inc. is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations and maintenance.
We are Houston's largest single-source provider of premier construction, tenant buildouts, fabrication, HVAC contracting, and mechanical services. Over the years we've built solid, long-term client relationships that have resulted in 85% repeat business.
SUMMARY
The Safety Administrative Assistant will play a key role in supporting the company's Safety Department. This position provides both administrative and clerical support to ensure efficient operations and effective communication across office and field teams. The ideal candidate will be organized, detail-oriented, and capable of handling confidential and time-sensitive information with professionalism.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential responsibilities include, but are not limited to, performing the following regularly or as a backup:
Assist in the daily operations of the Safety Department
Provide administrative support to both office and field personnel
Schedule and coordinate employee training, including online courses and off-site sessions
Ensure safety records, reports, and certifications are organized and up to date
Manage calendars and coordinate meetings for the Safety Department
Communicate effectively internal team members and external partners by phone and email
Prepare and distribute safety-related documents and material updates
Ensure compliance with company safety policies and regulatory requirements
Support and assist with incident reporting and investigation processes
Maintain confidentiality of sensitive information at all times
Perform additional duties as assigned
QUALIFICATIONS
To succeed in this role, the individual must be able to perform the essential duties effectively. The following outlines the expected knowledge, skills, and abilities. This is a general overview and is not an exhaustive list of all responsibilities or qualifications. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions.
PREFERRED EDUCATION and/or EXPERIENCE
High school diploma or equivalent; additional education or certifications in safety, business administration, or a related field is a plus
Minimum of 1 year of administrative experience, preferably in a safety, construction, or industrial environment
Familiarity with safety procedures, documentation, and compliance standards is preferred
Knowledge of COINS software is helpful but not required
COMPUTER SKILLS
Must demonstrate proficiency in Microsoft Office applications (i.e.: Outlook, Word, Excel, etc.)
Comfortable working within Windows-based platforms
Ability to learn and adapt to new software systems and digital tools
REQUIRED ATTRIBUTES
The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
Must demonstrate professionalism, integrity and ethical behavior in all interactions
Must be a dependable team player who collaborates respectfully with colleagues across departments
Must be self-driven and able to manage responsibilities independently in a dynamic, fast-paced environment
Must possess strong organizational and time management skills to handle multiple priorities effectively
Must communicate clearly and professionally, both verbally and in writing
Must show attention to detail and a commitment to producing high quality, accurate work
Must be capable of learning and adapting to new systems and technologies with ease
Must maintain confidentiality and handle sensitive information with discretion
Must demonstrate a customer-service mindset when supporting internal teams and external contacts
Must understand the importance of safety compliance and contribute to a culture of safety awareness
LANGUAGE SKILLS
Must be able to communicate effectively in English and work cooperatively with individuals at all levels, including customers, employees, unions, government agencies, vendors, suppliers and other contractors.
PHYSICAL DEMANDS
The physical demands and work environment characteristics described here are representative, but not exhaustive, of those an employee encounters while performing the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
This position is primarily office-based and requires the ability to remain seated for extended periods while operating a computer and other standard office equipment. The employee must occasionally move about the office to access files, supplies, and equipment, including reaching low or high storage areas. This role may also involve occasionally transporting materials, such as training supplies, weighing up to twenty-five (25) pounds.
The position requires the ability to perceive and process visual information, such as reading documents and interpreting safety signage, with or without corrective devices. Effective verbal and written communication is essential, including the ability to exchange accurate information with team members, vendors, and field personnel. All essential functions may be performed with reasonable accommodations as needed.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. It is primarily office-based, detail-oriented, and may be fast-paced, requiring strong organizational skills and proficiency in office software. While most responsibilities are carried out in a standard office setting, occasional field visits may be necessary. Field environments can vary depending on the project, weather, or operational conditions and may involve moderate to loud noise levels. Success in this role requires the ability to adapt comfortably between quiet office settings and more dynamic field conditions.
Notice to Prospective Employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here . Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.
Equal Opportunity Employer/Veterans/Disabled
gowgar
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
