Administrative Assistant

Robert Half • Yuba City, CA • 2w ago

Description

Position Overview

We are seeking a motivated and organized Administrative Assistant to join our team on a temporary or temp-to-hire basis. The ideal candidate will provide essential administrative support to ensure smooth office operations, demonstrating strong communication skills, attention to detail, and the ability to handle multiple tasks efficiently. This role offers the potential for permanent employment based on performance and business needs.

Key Responsibilities

Administrative Support: Perform general office duties, including filing, data entry, copying, scanning, and managing correspondence (emails, letters, and phone calls).

Scheduling and Coordination: Manage calendars, schedule appointments, and coordinate meetings, including booking conference rooms and arranging virtual meeting platforms.

Document Management: Prepare, edit, and organize documents, reports, and presentations using Microsoft Office Suite (Word, Excel, PowerPoint) or similar software.

Customer Service: Greet visitors, answer inquiries, and provide professional assistance to clients, vendors, and team members.

Office Organization: Maintain office supplies, monitor inventory, and ensure a tidy and functional office environment.

Data Entry and Record Keeping: Accurately input data into databases or spreadsheets and maintain up-to-date records.

Support Special Projects: Assist with ad-hoc tasks or projects as assigned by supervisors, such as event planning or research.

Requirements

Qualifications

Education: High school diploma or equivalent required; associate's or bachelor's degree preferred.

Experience: 1-2 years of administrative or office support experience preferred, but entry-level candidates with strong skills will be considered.

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment (e.g., printers, scanners).

Soft Skills:

Excellent verbal and written communication skills.

Strong organizational and time-management abilities.

Ability to prioritize tasks and work independently or as part of a team.

Professional demeanor with a customer-service-oriented attitude.

Adaptability: Comfortable working in a fast-paced environment and handling multiple priorities.

Preferred: Experience with scheduling tools (e.g., Google Calendar, Microsoft Outlook) or basic knowledge of project management software (e.g., Trello, Asana).

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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