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Executive Assistant

Adecco US, Inc. • Morristown, NJ • 1d ago

Executive Associate/Executive Assistant

Location: Morristown, NJ (Hybrid - Minimum 3 days onsite)

Work Hours: Monday - Friday, 8:00 AM - 5:00 PM

Pay Rate: $ 46.94/hour

Job Type: Temporary

Are you a highly experienced and exceptionally organized administrative professional looking for a dynamic hybrid role? We are seeking a dedicated Executive Associate/Executive Assistant to provide comprehensive administrative support within our global learning department. In this role, you will be instrumental in ensuring the efficient operation of a fast-paced environment, directly supporting one manager and potentially up to two.

Key Responsibilities:

Calendar and Travel Management: Expertly manage complex and changeable calendars, schedule meetings (including venues, videoconference, teleconferences, and eMeetings) across global time zones, and arrange domestic and international business travel (including agendas, registrations, and expense reconciliation).

Administrative & Project Support: Independently perform a variety of administrative, clerical, and general business activities. Provide computer and project support, including assisting with eAED's and eDE's for contractors, and compiling weekly/monthly accomplishments for senior management.

Team Coordination: Work closely with administrative counterparts to coordinate departmental activities, manage product assignment lists, and assist with new associate/contractor orientation.

Meeting Management: Responsible for scheduling, recording, and following up on action items from weekly meetings and upper management requests.

Cross-Functional Collaboration: Interact effectively with all levels of associates and management, both within and outside the department, including outside experts and their staffs.

Compliance & Communication: Coordinate all aspects of working with outside experts (Confidentiality Agreements, Contract Request Forms, invoicing, and payment). Provide excellent communication (oral/written) and proof-reading of finished tasks.

Flexibility: Provide backup administrative assistance to other team members as needed and participate in quarterly meetings, preparing presentations as required.

What You'll Bring:

Must-Have Skills:

Minimum 10+ years of experience in a related executive support or administrative role.

High School Diploma or equivalent.

Advanced proficiency in Microsoft Office Suite , particularly Excel (including pivots and data cleanup), PowerPoint (ability to create and edit presentations), and Outlook Calendar Management (for complex scheduling).

Experience with virtual meeting platforms like Zoom and MS Teams .

Proven experience managing travel arrangements (domestic and international) and processing expense reports .

Ability to work occasional early or after hours to accommodate global time zones.

Ability to travel to other work sites (Swiftwater and Cambridge) on a limited, infrequent basis.

Open to candidates willing to relocate at their own expense.

Nice-to-Have Skills:

Bachelor's degree or higher.

Previous experience in the Pharmaceutical industry.

Familiarity with Concur or Workday.

Experience supporting a Learning department or with learning transformation projects.

Experience with MS Copilot.

Prior experience with project management, tracking, and approving Purchase Orders (POs).

Why Join Us?

This is an excellent opportunity to leverage your extensive administrative expertise in a global setting. You'll play a crucial role in supporting our leaders and contributing to the smooth operation of our global learning initiatives. Paid parking is required for onsite days.

Apply Today!

Pay Details: $46.94 per week

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the @type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

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