Senior Manager of Procurement

Illinois Tollway • Downers Grove, IL • 17h ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12856324

Position Overview

The Illinois Tollway is dedicated to providing and promoting a safe and efficient system of highways while ensuring the highest possible level of service to our customers. Whether it\'s I-PASS, theMove IllinoisProgram, open road tolling or keeping you safe with our H.E.L.P. trucks, we are committed to delivering great benefits and services to customers.

The Tollway is a user-fee system no state or federal tax dollars are used to support maintenance and operations. Operations are funded by toll and concession revenues.

Under the leadership of the Board of Directors and Executive Staff, the Tollway is committed to achieving the following goals: increase collaboration with regional transportation and planning agencies, promote the regional economy, maintain financial integrity, foster environmental responsibility and sustainability, maintain the safety and efficiency of the Tollway system, further transparency and accountability, enhance customer service, and maintain public trust.

In support of this vision, the Senior Manager of Procurement reports directly to the Chief of Procurement. This position serves as a key staff and resource person to the Chief of Procurement, who coordinates with Executive Tollway staff and the Board of Directors ensure prompt and effective responses to issues raised and matters of concern.

The Senior Manager of Procurement will develop, manage, and deliver procurement processes, solutions, or projects with a focus on implementing technology for efficiency and risk management. Your responsibilities will include continuous process improvement, innovation, and leveraging best practices. You will oversee professional employees to develop, implement and train internal staff on new initiatives.

In addition, the Senior Manager of Procurement is responsible for the successful direction and management of the Procurement support personnel, as well as coordination with the Procurement department staffing and budget. This position provides for overall electronic procurement documentation and process management, from need identification through contract award, including contract amendments. This position also coordinates the assimilation of Board information, and audit responses, ensuring training and conformity in department procedures and that these procedures are compliant with Illinois Procurement laws and guidelines.

The Senior Manager of Procurement reports directly to the Chief of Procurement as does the Chief of Contract Service and the Executive Secretary. Reporting directly to the Senior Manager of Procurement are the Procurement Services Manager, Procurement Legal Liaison, Procurement Outreach Specialist, and an Administrative Assistant.

Essential Job Functions

The Senior Manager of Procurement responsibilities include but are not limited to:

Review current processes and identify opportunities to improve

operational efficiency, delivery, and performance.

Drive operational improvement programs to reduce costs and increase

quality and service levels.

Monitor contract expirations and facilitate appropriate action to

address issues, which may include development and distribution of reports to the Procurement department staff and other Tollway departments, as directed.

Collaborate with Procurement Deputy Chiefs, Purchasing Services

Manager(s), Contract Services Manager, and the Compliance Department to develop, train and implement efficiencies in the procurement process.

Provide fiscal monitoring of Procurement Departments annual budget

and facilitate appropriate action to address issues.

Utilize departmental objectives, historical trend projections, and

performance metrics to prepare the departments budget and develop Key Performance Indicators (KPIs) aligned with established goals.

Lead workshops that look for ways to improve organizations and

processes.

Develop, maintain, and publicly posted procurement bid schedule or

buying plan for construction contracts, professional services bulletin, and goods & services contracts.

Complete special projects and other duties as assigned by the

departments senior leadership.

Vendor/Contract Administration:

Generates reports through the Tollways Enterprise Resource Program

(ERP) and procurement management systems on a regular basis for the Chief of Procurement providing clarity on the status of procurements.

Coordinate with the Information Technology Department to implement

any changes in the ERP system that impact procurement processes.

Document Control:

Develops reliable processes to electronically record and retrieve documents utilized in the course of business as they relate to all Tollway contracts.

Formulates reports to track an

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