Executive Assistant and Administrative Coordinator - Job ID: 1696

Ascendis Pharma • Princeton, NJ • 1d ago

Ascendis Pharma is a dynamic, fast-growing global biopharmaceutical company with locations in Denmark, Europe, and the United States. Today, we're advancing programs in Endocrinology Rare Disease and Oncology. Here at Ascendis, we pride ourselves on exceptional science, visionary leadership, and skilled and passionate colleagues.

Guided by our core values of Patients, Science, and Passion, we use our TransCon® drug development platform to fulfill our mission of developing new and potentially best-in-class therapies to address unmet medical needs.

Our culture fosters a place where skilled, adaptable, and highly resourceful professionals can truly make their mark. We offer a dynamic workplace for employees to grow and develop their skills.

Ascendis Pharma US is looking to hire an Executive Assistant to execute a variety of activities and confidential matters with discretion, professional polish, and interpersonal effectiveness. This position will have a broad range of responsibilities at various levels including interfacing with top executive management and internal/external stakeholders. An exemplary candidate will have a proven ability to independently handle multiple tasks and projects with competing priorities and deadlines. The ideal candidate is also dynamic, organized, possesses strong multi-tasking skills, and exhibits a general interest pharma/biotech. This position reports to the Chief of Staff, Head of US Strategy and Operations and will be hybrid with the team in Princeton, New Jersey. This is an exciting opportunity to join a rapidly growing, innovative company!

Key Responsibilities

Provide proactive and complex calendar management and serve as the primary gatekeeper for EVP/SVP, liaising with internal and external stakeholders - should be comfortable working in multiple international time zones

Develop and implement administrative, coordination, and project management procedures to enhance efficiency

Schedule and coordinate executive meetings, conference calls, and workshops - securing space, technical/audio requirements, catering, and materials in advance

Work with meetings leads and other internal stakeholders (marketing, sales, training) to schedule and coordinate logistics for key customer meetings for EVP/SVP during medical conferences and field visits

Arrange domestic, international travel, developing itineraries agendas, booking transportation and hotel arrangements

Prepare, track, and ensure timely submission of expense reports and purchase orders

Assist with interview scheduling and coordination to ensure a smooth candidate experience

Serve as backup to other Executive Assistants as needed

Support efficient organization and knowledge management (e.g. housing key documents and resources for marketing, and other functions)

Assist with the acquisition and timeline management of purchase orders, MSA execution, SOW legal reviews, and filing

Assist with budget tracking and invoice processing related to projects

Support vendor management and consultative agreements; maintain organized files, records, and documentation for easy retrieval.

Support onboarding and training of new team members as needed

Requirements

Knowledge, Skills and Experience

5+ years related experience in the capacity of an Executive Assistant, supporting SVP/EVP and/or C-level is required; bachelor's degree preferred

Excellent verbal and written communication skills

Proactive and organized, with high attention to detail

Desire to grow and ability to take on projects and work under pressure while consistently meeting deadlines

Ability to establish course-of-action to accomplish goals and evaluate results

Develop schedules and orchestrate multiple activities at once to meet deliverables and use resources effectively and efficiently

Able to work independently, and collaborate effectively with a team

Strong interpersonal skills; ability to interact well with people inside and outside of the organization with diplomacy, tact and efficiency

Strong analytical skills with demonstrated competency with tools including Outlook, Word, Excel and PowerPoint required

A high degree of professionalism and demonstrated ability to maintain confidentiality

Ability to work flexible hours, including nights and weekends, as business needs dictate

Salary Range: $50-60/hr DOE

Benefits

401(k) plan with company match

Medical, dental, and vision plans

Company-offered Life and Accidental Death & Dismemberment (AD&D) insurance

Company-provided short and long-term disability benefits

Unique offerings of Pet Insurance and Legal Insurance

Employee Assistance Program

Employee Discounts

Professional Development

Health Saving Account (HSA)

Flexible Spending Accounts

Various incentive compensation plans

Accident, Critical Illness, and Hospital Indemnity Insurance

Mental Health resources

Paid leave benefits for new parents

Ascendis Pharma is proud to be an equal opportunity employer. We are committed to creating an inclusive environment for all employees.

A note to recruiters:

We do not allow external search party solicitation. Presentation of candidates without written permission from the Ascendis Pharma Inc Human Resources team (specifically from: Talent Acquisition Partner or Human Resources Director) is not allowed. If this occurs your ownership of these candidates will not be acknowledged.

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