Executive Administrative Assistant

Turner Construction • New York, NY • 8h ago

[TABLE]This role requires the employee to work on site from our NYC office.Position Description: Provides administrative support to the Inclusion and Equity DirectorsReports To: Chief Diversity Officer Essential Duties & Responsibilities Act as liaison between supervisor and others (i.e. Departments, internal employees, external contacts and clients, etc.). Oversee/process day-to-day administrative items; packages, expense reports. Compose and/or edit/distribute letters, memos, reports and other departmental correspondence on time. Keep track of when recurrent reports are due and meetings are scheduled, including maintaining lists of recipients and/or participants. Process orders and reports as required and respond to requests for information. Set up and maintain digital files. Order and maintain all office supplies. Maintain calendars with vacation dates, schedule/confirm meeting dates, etc. Arrange air, hotel and car travel reservations and prepare itineraries. Answer phones and direct calls.The salary for this position in NYC is estimated to be $126,000 - $161,000 annualized.Qualifications: Ten or more years' experience in general office responsibilities and procedures. Proficient in all Microsoft applications including; Microsoft Word, Outlook, Excel and Powerpoint. Must be able to work independently and as a part of a team. Must be organized, diligent and an effective communicator.Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear and taste or smell. The employee is frequently required to stand and walk. The employee is occasionally required to climb or balance and stoop, kneel or crouch. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance visions, color vision, peripheral vision, depth perception and ability to adjust focus. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is sometimes exposed to moving mechanical parts. The employee is occasionally exposed to airborne particles or caustic chemicals. The noise level in the work environment is usually moderate. May perform other duties as assigned. Where applicable, all activities will include disabled and veterans' organizations. Turner is an Equal Opportunity Employer - Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity. VEVRAA Federal ContractorTurner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.Turner is an Affirmative Action and Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity. VEVRAA Federal Contractor

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