Administrative Assistant - 87DA8N
We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals - and to help others accomplish theirs, too. Join our team as we help shape the future.
Position Summary: Hartford Funds is seeking an experienced Administrative Assistant to support the firm's Legal Department on a part-time basis. This visible role offers the opportunity to assist the General Counsel, six other senior attorneys, and three paralegals in a wide range of matters. Working in a highly regulated industry, confidentiality and discretion are key, as is the ability to meet high standards of professionalism and business operations.
The ideal candidate will be an experienced professional who can provide a broad range of administrative and technical support, as well as successfully build and maintain effective working relationships throughout the organization. The role is three days/week and requires working in our Wayne, PA office on Tuesdays, Wednesdays and Thursdays.
Responsibilities:
Provide administrative support to the General Counsel requiring the exercise of independent judgment on complex administrative matters involving sensitive and confidential information.
Communicate (clearly and effectively) with members of the Legal Department and coordinate with other assistants within the organization.
Prepare correspondence, including a variety of letters, memoranda, reports, charts, tables, legal forms, etc.; prepare agendas; transcribe minutes; compose documents from handwritten or verbal instructions; review documents for completeness and accuracy including proper format, grammar, spelling, punctuation, and adherence to policy and procedure; extracts and compile data and other information for reports; copy and distribute information.
Develop, maintain, and manage accurate and organized manual and computerized filing systems; must be able to provide documents or information when requested, and create new files and filing systems when needed.
Assist the attorneys and paralegals supporting the Boards of Directors/Trustees of the Hartford Funds Family of Funds, including maintaining various corporate documents. Assist in preparing, editing, and publishing notices, agendas, and materials in connection with Board and Committee meetings.
Manage complex calendaring of busy, fluctuating schedules that often conflict, includes adding, canceling, and editing meeting requests, as well as ensuring timing and logistical details are in place.
Maintain records related to billing for professional services, including establishing billing matter numbers within the legal accounting and invoice system. Assist the General Counsel and other attorneys in various budget-related matters, including preparing reports and coordinating with the Finance Department.
Arrange and manage business travel and prepares expense reports.
Assist attorneys in maintaining state law licenses and continuing legal education requirements.
Manage the subscriptions for professional publications and the availability of office supplies for the team.
Qualifications
5+ years of relevant experience with the ability to quickly develop a general understanding of firm's business operations.
Proficiency in the Microsoft Office suite of desktop applications and the ability to quickly learn other applications used by the team is required. Document management, recordkeeping, and general organizational skills are essential to successfully perform in this role.
Demonstrated exceptional document management and recordkeeping skills, and general organizational skills.
Ability to build relationships and interact and communicate with individuals at all levels of the company, including the senior leadership team, and representatives from outside firms providing professional services (law firms, auditors, etc.).
Must be capable of exercising judgment, work independently, and the ability to multi-task and manage competing priorities effectively.
Function as an effective communicator, problem-solver, and consummate team player
Approachable, flexible, and supportive; maintain a positive attitude and a sense of humor.
Compensation
The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford's total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:
$37,500 - $50,000
Equal Opportunity Employer/Sex/Race/Color/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age
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And while how we contribute looks different for each of us, it's these values that drive all of us to do more and to do better every day.
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