Administrative Assistant

Aston Carter • Davie, FL • 12h ago

Job Title: Operations AssistantJob Description

The Operations Assistant plays a pivotal role in ensuring seamless lobby and reception coverage, providing essential administrative support, and coordinating a variety of tasks that contribute to the efficient functioning of the office and its staff.

Responsibilities

Manage the answering and transferring of all incoming calls.

Greet and direct all visitors and non-visitors in the lobby area.

Electronically process all incoming mail.

Prepare outgoing mail and overnight deliveries.

Coordinate scheduling and set up of all conference rooms for employees and clients.

Coordinate lunch meetings, including ordering, set up, and clean up.

Maintain cleanliness of conference rooms, lobby, and kitchen.

Distribute faxes via email continuously throughout the day.

Collaborate with the property management company to report building maintenance and repair issues.

Maintain contact lists for the office.

Order office supplies and maintain sufficient stock levels.

Assist operations or other departments as needed with reporting, data entry, deposits, and any other administrative support.

Essential Skills

Proven computer proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc.).

Detail-oriented with strong multi-tasking abilities.

Excellent administrative support and data entry skills.

Strong phone communication skills.

Ability to take detailed notes in CRM systems.

Additional Skills & Qualifications

At least 1-2 years of experience in a receptionist or customer service role in an office environment.

Excellent oral and written English communication skills.

Superior customer service and problem-solving skills.

Demonstrated proficiency with computer systems, including Microsoft Office and automated agency management systems.

Ability to work in a team environment.

Work Environment

The role is situated in a professional office environment with a regular, full-time work schedule from Monday to Friday, 8:00 AM to 5:00 PM. Business professional or casual attire is expected, with a more casual dress code on Fridays. The office comprises 30-40 employees, and visitors occasionally come in.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Davie,FL.

Application Deadline

This position is anticipated to close on Jul 30, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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