Administrative Assistant

Robert Half • West Mifflin, PA • 18h ago

Description

We are seeking a highly organized and proactive Administrative Assistant to provide direct support to a busy leader managing multiple programs and events. This role involves personal administrative support, assistance with fundraising efforts, event coordination (including a key scholarship dinner on September 18), and research related to grants and foundations. The ideal candidate is detail-oriented, efficient, and comfortable working behind the scenes to help ensure operations run smoothly. This position is in West Mifflin, PA. Monday - Friday: 8:30AM/9AM - 5PM. This is a contract role starting soon and ending in September. Hybrid flexibility. Pay: $18-20.

Key Responsibilities:

Administrative Support:

Provide personal administrative support including scheduling, correspondence, and document preparation

Draft and format letters and communications (primarily email and print - no cold calling)

Make follow-up calls based on prior contacts or invitations

Organize and manage digital and physical files related to fundraising, events, and scholarships

Event Coordination:

Assist in planning and executing events, especially a scholarship fundraising dinner on September 18

Track RSVPs, send invitations, manage timelines, and support logistics

Coordinate vendors, venues, and materials as needed

Fundraising & Grants:

Assist with donor communications and follow-ups

Research grant opportunities from a list of foundations

Support preparation of grant materials and reports

Project Support:

Help wrap up and document 3 active summer programs

Provide general support for program and event-related tasks across the organization

Qualifications:

Proven administrative experience (event or nonprofit experience a plus)

Strong organizational and multitasking skills

Excellent written and verbal communication skills

Comfortable with light follow-up calls and donor communications

Ability to conduct effective online research

Proficiency with Microsoft Office and Google Workspace

Self-motivated, detail-oriented, and able to work independently

Requirements - Proven experience in administrative assistance or a similar role.

Strong communication skills, both written and verbal.

Proficiency in data entry and familiarity with office software, including Microsoft Office Suite.

Ability to professionally handle inbound calls and inquiries.

Excellent organizational and multitasking skills.

Previous experience in fundraising or event coordination is a plus.

High level of professionalism and ability to maintain confidentiality.

Strong attention to detail and problem-solving abilities. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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