Administrative Assistant

Aston Carter • Federal Way, WA • 5h ago

Job Title: Administrative AssistantJob Description

The Administrative Assistant will provide vital support to three managers, assisting with projects and offering back-up support to other administrative assistants. This role involves coordinating meetings, preparing agendas, managing calendars, arranging travel, maintaining logs and reports, and facilitating communication through conference calls and printed materials.

Responsibilities

Provide administrative support to three managers and assist with projects or back-up support to other administrative assistants.

Coordinate and arrange meetings, including agenda preparation, meeting invitations, and reserving facilities and resources.

Send out monthly bulletins and maintain contact lists and calendars in Outlook.

Arrange and coordinate travel schedules and reservations.

Maintain various logs, reports, and templates.

Assist and/or arrange conference calls.

Copy and distribute correspondence or other printed materials.

Greet scheduled visitors and direct them to the appropriate area or person.

Assist managers with planning and scheduling of activities.

Ensure regular, reliable attendance and work productively to meet deadlines.

Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.

Perform work safely and effectively, following oral and written instructions, including warning signs and equipment use.

Work during normal operating hours to organize and complete work within given deadlines, with overtime and weekend work as required.

Essential Skills

Administrative support experience

Data entry skills

Customer service proficiency

Clerical skills

Proficiency in Outlook and Microsoft Office

Front desk management

Calendaring and administrative assistance

Experience supporting high-level executives

3-5 years of experience in administrative roles

Experience in expensing and calendar management

Additional Skills & Qualifications

Excellent communication skills, both verbal and written

Comfortable with presenting

Strong organizational and time management skills

Ability to multi-task and prioritize effectively

Detail-oriented with strong analytical skills

Ability to work well with others in all capacities within the company

Ability to maintain confidentiality and professionalism

Adaptability and anticipation skills

Work Environment

The position operates within a professional office environment from Monday to Friday, 8am to 5pm, supporting 5-8 people daily and managing office supply upkeep.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Federal Way,WA.

Application Deadline

This position is anticipated to close on Jul 30, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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