Executive Administrative Assistant

Kelly Services • Philadelphia, PA • 2w ago

Overview:

The Executive Administrative Assistant provides essential office and location support activities to ensure efficient business operations. This role focuses on enhancing and following specific processes to maximize the efficiencies of business support services.

Key Responsibilities:

Support Executive Leadership: Offer direct administrative support to executive leaders, including managing correspondence, drafting communications, and preparing presentations.

Schedule Management: Organize and maintain the executive's schedule, coordinating meetings, conferences, and travel plans.

Customer and Guest Interaction: Be the welcoming face for guests and customers, handle inquiries professionally both in-person and via telephone.

Confidentiality Management: Protect sensitive information and maintain high levels of discretion.

Documentation and Filing: Develop and maintain filing systems to provide historical reference, record meetings, and communications.

Office Supply Management: Oversee the inventory and procurement of office supplies to ensure efficient operation.

Qualifications:

Education: Bachelor's degree preferred or equivalent relevant work experience.

Core Competencies:

Functional Knowledge: Proficient in processes and business software acquired through training and experience.

Interpersonal Skills: Strong communication skills, adept at exchanging information and understanding others.

Problem Solving: Capable of working within established procedures and contributing to new assignments.

Leadership: Support and guide colleagues with less experience.

Time Management: Efficient in prioritizing tasks and multitasking in a dynamic environment.

Technical Skills:

Activity Coordination: Promptly completes tasks and communicates effectively about timelines.

Approachability: Builds rapport with coworkers and customers, developing active listening skills.

Initiative: Demonstrates proactive approach in task completion and team contributions.

Results Orientation: Executes tasks as directed with a focus on achieving goals and outcomes.

Written and Oral Communication: Clear communication tailored to the audience, assists in document and presentation preparation.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Find what's next with Kelly ® .

As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work-just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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