Executive Assistant

Robert Half • New Providence, NJ • 1d ago

Description

We are seeking a meticulous and proactive Executive Assistant to provide exceptional support to multiple senior leaders. This long-term contract role requires outstanding organizational skills, the ability to manage multiple priorities, and a high level of professionalism. This is an exciting opportunity to contribute to both administrative functions and high-level executive support in a dynamic and fast-paced environment.

Responsibilities:

Manage complex schedules and calendars, coordinating meetings across multiple time zones for senior leadership.

Prepare and submit accurate biweekly expense reports in compliance with company policies; experience with tools like Concur is a plus.

Coordinate domestic and international travel arrangements, including itineraries, flights, accommodations, and ground transportation.

Facilitate onboarding processes by organizing workspace setup, account provisioning, and orientation scheduling for new team members.

Support general office operations, including supply management, mail distribution, and ensuring day-to-day administrative needs are met.

Create and format PowerPoint presentations and meeting materials for executive and board-level meetings.

Serve as a trusted point of contact, maintaining clear and professional communication between executives and stakeholders.

Provide high-level administrative assistance, including document preparation and maintaining confidentiality.

Anticipate executive needs and proactively resolve scheduling or administrative challenges to ensure priorities are met efficiently.

Requirements

Qualifications:

Minimum of 3-5 years of experience in an Executive Assistant or administrative support role

Strong proficiency in Microsoft PowerPoint, with demonstrated experience creating board-level presentations

Solid knowledge of the Microsoft Office Suite, including a strong understanding of Excel

Familiarity with Concur or similar expense reporting tools (preferred but not required)

Excellent organizational, multitasking, and time-management skills

Strong written and verbal communication abilities

Tech-savvy and comfortable learning new systems and software

High degree of professionalism, discretion, and a proactive, can-do attitude

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Similar Jobs

Director, Growth Marketing

Cengage Group • Newark, NJ • 56min ago

Sales & Marketing

We believe in the power and joy of learning At Cengage Group, our employees have a direct impact in helping students around the world discover the power and joy of learning. We are bonded by our shared purpose - driving...

56min ago

Go to Apply

National Accounts Manager

Zimmer Biomet • Cedar Knolls, NJ • 56min ago

Management & Administrative

At Zimmer Biomet, we believe in pushing the boundaries of innovation and driving our mission forward. As a global medical technology leader for nearly 100 years, a patient's mobility is enhanced by a Zimmer Biomet produc...

56min ago

Go to Apply

Specialist, Integrated Marketing - Extended Stay

Wyndham Hotels & Resorts • Parsippany, NJ • 1h ago

Sales & Marketing

Wyndham Hotels & Resorts is now seeking a Specialist, Integrated Marketing - Extended Stay to join our team at the Parsippany - 22 Sylvan Way location in Parsippany, New Jersey. Why Wyndham? By joining Wyndham Hotels...

1h ago

Go to Apply

Senior Manager, Journey Optimizer Developer

Wyndham Hotels & Resorts • Parsippany, NJ • 1h ago

Management & Administrative

Wyndham Hotels & Resorts is now seeking a Senior Manager, Journey Optimizer Developer to join our team at the Parsippany - 22 Sylvan Way location in Parsippany, New Jersey. Why Wyndham? By joining Wyndham Hotels &...

1h ago

Go to Apply

Customer Service Representative

ADEPTUS ADVISORS LLC • Edison, NJ • 1h ago

Management & Administrative

Job Overview We are seeking a dedicated and enthusiastic Customer Service Representative to join our team. This role is essential in providing exceptional support to our customers, ensuring their needs are met with effic...

1h ago

Go to Apply

Customer Service Representative

ADJ HOLDINGS INC • Edison, NJ • 1h ago

Management & Administrative

1h ago

Go to Apply

Manager, Guest Analytics

Wyndham Hotels & Resorts • Parsippany, NJ • 1h ago

Management & Administrative

Wyndham Hotels & Resorts is now seeking a Manager, Guest Analytics to join our team at the Parsippany - 22 Sylvan Way location in Parsippany, New Jersey. Why Wyndham? By joining Wyndham Hotels & Resorts, you will...

1h ago

Go to Apply

Senior Manager, Sales Development

Wyndham Hotels & Resorts • Parsippany, NJ • 1h ago

Management & Administrative

Wyndham Hotels & Resorts is now seeking a Senior Manager, Sales Development to join our team at the Parsippany - 22 Sylvan Way location in Parsippany, New Jersey. Why Wyndham? By joining Wyndham Hotels & Resorts,...

1h ago

Go to Apply

Lead, Platform Engineer

The Prudential Insurance Company of America • Newark, NJ • 1h ago

IT & Engineering

Lead, Platform Engineer (The Prudential Insurance Company of America, Newark, NJ): Design, configure, develop, and support conversational IVR's and Chatbots leveraging Genesys Cloud Architect tool and Amazon Lex and Lamb...

1h ago

Go to Apply

Specialist, Integrated Marketing - Extended Stay

Wyndham Hotels & Resorts • Parsippany, NJ • 1h ago

Sales & Marketing

1h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.