Administrative Assistant - Vice President of Academic Affairs

University of Pittsburgh • Johnstown, PA • 2d ago

This person provides secretarial and administrative support to the Vice President for Academic Affairs. Tasks include managing the sensitive, confidential affairs of the VPAA in a responsible manner; gathering information for budget regarding salaries, raises, overload and part-time payments; preparing purchase requisitions, travel forms and contracts; assisting in the coordination of new faculty searches, issuing contract letters, coordination of new faculty orientation program, and moving expense reimbursements. This person attends meetings, records and distributes minutes and prepares other correspondence for the General Education Committee, Academic Council and other academic committees and working groups.; coordinates the timely workflow of tenure and faculty review processes; coordinates the Faculty Evaluation Surveys; schedules appointments, arranges meetings, manages mail, screens phone calls, greets visitors, and organizes files and copying.

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

Provide secretarial and administrative support to the Vice President for Academic Affairs. Manage the sensitive, confidential affairs of the VPAA in a thoroughly responsible manner. Gather information for budget regarding salaries, raises, overload and part-time payments. Prepare purchase requisitions, travel forms and contracts. Assist in new faculty searches, contract letters, coordination of new faculty orientation program, moving expense information. Attend meetings, record and distribute minutes and prepare other correspondence for General Education Committee, Academic Council and other academic committees and working groups. Coordinate the timely work flow of tenure and faculty review processes Coordinate the Faculty Evaluation Surveys. Schedule appointments, arrange meetings, mail, screen phone calls, greet visitors, filing, copying.

Physical Effort

Somewhat sedentary, keyboard skills, some travel including between floors and buildings is required. Occasional lifting of dossier boxes and office supplies.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant II

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Johnstown

Minimum Education Level Required: Associates Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: No

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Hiring Range: To be determined based on qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

Optional Documents: Cover Letter

Equal employment opportunity, including veterans and individuals with disabilities

PI275541981

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