Scheduling Specialist

Community Health Systems • Gadsden, AL • 14h ago

Job Summary

The Scheduling Specialist is responsible for managing and optimizing the scheduling process for patients and physicians offices within the hospital or medical facility. This role involves coordinating appointments, procedures, and treatments across departments to ensure efficient utilization of resources and high-quality patient care. The Scheduling Specialist serves as a key liaison between patients, medical staff, and administrative teams, ensuring timely and accurate scheduling while providing excellent customer service.

Essential Functions

Schedules patient appointments for consultations, tests, procedures, and follow-ups, ensuring proper allocation of time and resources.

Notifies patients of appointment confirmations, cancellations, or reschedules, as well as providing necessary information and instructions, ensuring a high level of patient satisfaction.

Accurately enters and updates patient information into the electronic health records (EHR) or scheduling system.

Works closely with medical staff to align patient appointments with clinical priorities and optimize provider schedules.

Tracks and manage patient cancellations and no-shows, ensuring timely rescheduling and minimizing disruptions.

Provides general administrative assistance, including answering calls, managing patient referrals, and coordinating patient files.

Receives orders from the Order Facilitator and reviews to make sure the orders are valid and complete.

Asks patients the necessary questions for specific tests and provide the required procedure preparation or instructions.

Prioritizes work efficiently, including processing STAT order timely.

Notifies ordering offices if unable to contract their patient to schedule procedures.

Offers alternative scheduling options when needed to accommodate patient preferences and medical needs.

Communicates with physicians, nurses, and other medical professionals to ensure appointments are properly scheduled based on clinical priorities and patient needs.

Performs other duties as assigned.

Complies with all policies and standards.

Qualifications

Associate Degree or certification in Healthcare Administration, Medical Office Administration, or a related field preferred

0-2 years of experience in medical scheduling, administrative support, or customer service preferred

0-2 years of experience with electronic medical record (EMR) systems, scheduling software, or medical front desk operations preferred

Knowledge, Skills and Abilities

Strong knowledge of appointment scheduling, patient flow management, and administrative procedures.

Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines.

Excellent verbal and written communication skills to effectively interact with patients, medical staff, and administrative teams.

High attention to detail and accuracy, particularly in data entry and record-keeping.

Ability to work in a fast-paced environment while maintaining a calm, professional demeanor.

Proficient in Microsoft Office Suite (Word, Excel, Outlook) and hospital scheduling or EHR software.

Knowledge of medical terminology is a plus.

Equal Employment Opportunity

This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources.

Similar Jobs

Administrative Assistant

Enviri Corporation • Glencoe, AL • 4d ago

Management & Administrative

Clean Earth is a leading provider of environmental services in the United States providing remediation, disposal, recycling, and beneficial reuse solutions for hazardous and non-hazardous waste, contaminated soil, and dr...

4d ago

Go to Apply

Sales Manager

Lineage Logistics • Attalla, AL • 6d ago

Management & Administrative

Partner with the site General Manager to run the business and maximize profitability. Expand the customer base, sell new business, and manage existing business within assigned warehouse or group of warehouses. KEY DUTIES...

6d ago

Go to Apply

Customer Service Associate

Walgreens • Gadsden, AL • 1w ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

1w ago

Go to Apply

Customer Service Associate

Walgreens • Rainbow City, AL • 2w ago

Management & Administrative

2w ago

Go to Apply

Truck Driver CDL A Home Daily

Ryder System • Gadsden, AL • 13h ago

Trucking & Construction

Position Description Immediate opening for a SOLO Class A CDL Truck Driver and we want the right Trucker to join us at Ryder in Gadsden, AL For More Info Call Gloria or Text "Gadsden" to 904-541-8572 See and Hear from a...

13h ago

Go to Apply

Warehouse Case Selector

Lineage Logistics • Attalla, AL • 13h ago

Manufacturing & Warehouse

Pay $18.00/Hourly After Training Convert to Component Pay Use pallet jack equipment to assemble customer orders while following all regulatory and company safety standards, policies, and procedures. Deliver product to th...

13h ago

Go to Apply

Merrill Financial Solutions Advisor - Greater Alabama Market

Bank of America • Gadsden, AL • 1d ago

Finance & Accounting

Merrill Financial Solutions Advisor - Greater Alabama Market Birmingham, Alabama;Montgomery, Alabama; Anniston, Alabama; Huntsville, Alabama; Tuscaloosa, Alabama; Florence, Alabama; Gadsden, Alabama; Birmingham, Alabama...

1d ago

Go to Apply

Delivery Driver

Aaron's Inc • Gadsden, AL • 2d ago

Retail & Hospitality

Delivery Driver Hiring Range Minimum to Maximum: $13.75-$14.50 Delivery Drivers Keep Aaron's Moving This isn't some tedious desk job. On our team, you'll be inside, outside, driving, installing, showing customers how to...

2d ago

Go to Apply

Delivery Driver

Aaron's Inc • Gadsden, AL • 2d ago

Retail & Hospitality

2d ago

Go to Apply

Orthopedics Registered Nurse

Prime Healthcare • Gadsden, AL • 1w ago

Hospital & Medical

Overview We are seeking anOrthopedic Registered Nurse,internally referred to as our Medical Surgical RN, on the 7thfloor Tower at Riverview Regional Medical Center (Gadsden, AL), a member of Prime Healthcare. An orthoped...

1w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.