CLINICAL LAW PROGRAM COORDINATOR

University of Washington • Seattle, WA • 8h ago

Req #: 247304

Department: CLINICAL LAW

Appointing Department Web Address: https://www.law.uw.edu/academics/experiential-learning/clinics

Job Location Detail: William H. Gates Hall (4 days on campus, 1 day remote); Shift: 8am - 5pm, Monday - Friday; Office: shared space in clinic suite

Posting Date: 07/11/2025

Closing Info: Closes On 07/18/2025

Salary: $3,861.00 - $5,160.00 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20250130-a11y.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The School of Law has an outstanding opportunity for a Clinical Law Program Coordinator to join their team. Your Role

You will play a crucial role in the Clinical Law Program, primarily focusing on responding to and assisting with requests from faculty, students, or the public submitted to the Clinics team. This role involves supporting the daily operations of the legal clinics. You will apply your program knowledge to support the efforts of faculty, staff attorneys, staff, and students within the program, as well as provide information about program services to the public.

Your Team

You will be working with the Clinical Law Program Staff Support team, reporting to the Clinical Law Program Manager, and working alongside one other Program Coordinator. As one of the Program Coordinators, you will build and maintain relationships with the clinical directors, staff attorneys, fellows, students, volunteers, and clients we serve.

DUTIES AND RESPONSIBILITIES Case/Client Support: 35%

Establish and maintain hard copy and electronic case records and client files, confidential information within physical file storage, and digital case management software (Clio), according to departmental record retention policies

Understand and maintain records and engage in data collection as assigned

Ensure the confidentiality of all documents

Proofread and edit copy to ensure accuracy of format, spelling, punctuation, and grammar Program Support: 25%

Prepare narrative and/or statistical reports regarding program operations

Complete and maintain compliance with data reporting requirements for program contracts and grants

Schedule appointments and meetings as required; may include room reservations, telephone conferences, and video recording sessions

Perform a variety of public relations functions including responding to inquiries from the public and advising on program policies and procedures and outside resources

Process and distribute incoming and outgoing legal mail; may order, receive, and maintain inventory of mailing supplies Student Support: 15%

Serve as primary contact with program participants, providing information and advice regarding program policies and activities such as document storage, mailing requirements, usage of Clinic spaces, etc.

Participate in the planning and hosting of annual CLP events (Swearing in Ceremony, Clinic Registration Fair, etc.)

Serve as contact for interested students to inquire about CLP scope of work, eligibility, and Public Service requirement Course Support: 10%

Supporting faculty in preparing and finalizing course resources for clinical courses and related trainings, such as finalizing syllabi, editing and maintaining Canvas course pages, and preparing course materials Faculty Support: 10%

Assist with complex scheduling for program activities including travel arrangements for meetings and conferences; prepare and distribute requests for travel and program-related reimbursement

Compile and distribute information relative to program activities, and confer with other campus departments and outside agencies Other Duties as Assigned: 5%

Perform miscellaneous administrative tasks as assigned to support the operations of the Clinical Law Program CORE VALUE COMPETENCIES

Commitment to diversity, equity, inclusivity, and accessibility

Maintaining a high quality of work

Mission-centered professional practice

Teamwork/collaborative practice

Integrity and compassion for the populations we serve

Respect for client confidentiality

Customer service orientation

Willingness to learn and improve as the program evolves

Solution-driven, ability to identify issues and suggest possible solutions MINIMUM REQUIREMENTS

High school graduation or equivalent and two years of experience in a law office, social service provider, or higher education environment OR equivalent education/experience DESIRED QUALIFICATIONS

Effective communication and service excellence skills

Clerical and database knowledge/skills using a variety of software and equipment

Ability to remain organized in a deadline-driven setting

Ability to learn and perform complex computer processing tasks

Experience with software commonly used at UW, including Canvas, the official learning management system of UW; Zoom; Microsoft Office Suite; Microsoft Teams; Workday; Adobe Acrobat; DocuSign; and Clio case management software

Records management experience

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

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