FT Administrative Assistant

Outreach Development Corporation • Brentwood, NY • 1d ago

Outreach is seeking a qualified candidate for a FT Administrative Assistant position at our Islip site. The FT Administrative Assistant is an integral member of the site. It is highly preferred that the candidate speaks Spanish. The position's hours are 3 days 9-5, 2 days 1-9

Position Summary:

Job Scope:

Providing information regarding services, conducting phone screening, recording information in the intake book. Interacting with referral sources, clients and staff in a professional, ethical and caring manner.

Answering/screening incoming phone calls; welcoming and screening visitors; maintaining reception area appearance; maintaining knowledge of staff schedules.

Conducting pre-intake telephone screening, scheduling intake appointments and recording relevant intake information in the intake log.

Collecting client fees, issuing receipts and recording information in the computer. Collecting all Medicaid client cards on a daily basis and swiping card using Medicaid machine. Reporting any benefit denials to appropriate staff.

Maintaining efficient and understandable filing system for administrative and clinical records; updating filing system on a periodic basis. Ensuring charts are well organized.

Maintaining a supply of forms and pre-arranged intake folders. Disassembling charts of discharged clients and files appropriately.

Inputting all daily client activity and client demographic information in the computer.

Monitoring the following internal records: Caseload updates, clinic appointment books, toxicology client roster, etc.

Scheduling medical, psychiatric and intake appointments for clients as needed.

Assisting in safeguarding clients' confidentiality in accordance with pertinent regulations, which include HIPAA and CFR42, Part 2.

Assisting in the maintenance and order of office and toxicology supplies.

Assisting in maintenance of the physical plant; reporting needed repairs in a timely manner; responding appropriately to emergencies; utilizing appropriate agency resources in seeking to improve physical plant function and safety.

Qualifications:

Highly preferred bilingual in Spanish.

Must be amenable to hours.

2-4 years of administrative work; substance abuse or allied health background would be great.

Position Status:

Full Time Non-Exempt Position.

The intent of this job description is to provide a representative summary of duties and responsibilities that will be required of this position and title and shall not be construed as a declaration of the specific duties and responsibilities of any position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Outreach is an equal opportunity employer. The agency does not discriminate on the basis of race, color, gender, socio-economic status, marital status, national or ethnic origin, age, religion or creed, disability, or political or sexual orientation. Diversity is celebrated as a strength at Outreach.

Outreach has instituted a sign-on incentive for new hires. The sign-on incentive includes $1,000 for all full-time and $500 for all part-time staff hired on/after December 3, 2021.

Outreach seeks a diverse pool of candidates and will offer a competitive salary. Adding to our outstanding benefits, some members of Outreach's clinical and professional staff may be eligible for student loan forgiveness and repayment plans for persons working in public service, education, and health care, including the federal Public Service Loan Forgiveness (PSLF) Program, Income-Driven Repayment (IDR) Plan, or the New York State Licensed Social Worker Loan Forgiveness (LSWLF) Program. Outreach's NYC outpatient programs are also approved for the National Health Service Corps (NHSC) Substance Use Disorder Loan Repayment program, for eligible clinicians.

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