Workspace Operations Coordinator

Robert Half • Lombard, IL • 13h ago

Description We are looking for a skilled Workspace Operations Coordinator to manage and support day-to-day office facility operations in Lombard, Illinois. In this role, you will play a key part in maintaining a safe, efficient, and well-organized workspace by handling administrative tasks, overseeing maintenance activities, and ensuring compliance with safety standards. This is a Contract-to-Permanent position, offering an excellent opportunity for growth and development.

Responsibilities:

Conduct regular inspections of office facilities and coordinate necessary maintenance and repairs.

Organize and assist with workspace setups, including workstation adjustments and office relocations.

Maintain inventory levels for office supplies and manage procurement processes.

Schedule and supervise vendor services to ensure quality and timely execution.

Perform routine safety assessments and ensure adherence to workplace safety protocols.

Keep detailed records of maintenance activities, vendor services, and safety compliance.

Support the Workspace Operations Lead in implementing workspace improvement initiatives.

Respond to employee requests related to facilities, supplies, and workspace adjustments.

Document facility issues and prepare reports on workspace utilization and operational efficiency.

Manage incoming inquiries regarding facilities and escalate issues when required. Requirements - High school diploma required; certifications in facilities management or related fields are a plus.

Minimum of 1 year of experience in office or facilities support roles.

Proficiency in CRM tools and data processing systems.

Strong skills in compliance monitoring and auditing processes.

Experience in administrative assistance, including managing records and responding to inquiries.

Ability to handle inbound calls and coordinate events effectively.

Excellent organizational and communication skills.

Familiarity with workplace safety standards and protocols. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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