Compliance Administrative Assistant

Impact Fire • Houston, TX • 7h ago

Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.

At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.

Why work with us?

At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.

Please text "ImpactFire" to 512-722-7592 to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.

Benefits of joining Impact Fire Services

When you join Impact Fire you will receive:

Competitive compensation

Pay is on a weekly cycle, every Friday

Career Advancement Opportunities

Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays

Company paid short and long-term disability

Immediately vested in our 401(k) company match

Exceptional guidance and support from our managers

Collaborative culture & environment

Robust training opportunities with company reimbursement upon achieving required licensing

Apprenticeship programs for fire sprinkler, fire alarm and inspection positions

Opportunity to work alongside some of the best talent in the fire protection industry

This position is located in Houston, Texas.

As a part of the Compliance Dept, you will be working closely with the Project Managers, Design Team, Field Superintendents, and customers to provide the necessary administrative support to keep the flow of projects moving from start to finish. This includes, but is not limited to:

Manage a comprehensive asset utilization plan

Proactively manage the vehicle registration and licensing program to ensure compliance on assets

Provide equipment analysis

Prepare and report regularly the status of Fleet metrics and initiatives

Manage Warranties, Recalls and Campaigns for completeness

Manage Telematics System (Geotab)

Support MVR (Motor Vehicle Records) process

Assist with fleet integrations for acquired companies

Coach and advise employees authorized to drive a vehicle on Company business with regards to safe operation of the vehicle, traffic laws and driver safety rules as well as complying with the Fleet and Driver Policy

Provide support, as needed, to the Fleet Manager

Maintain and update, as needed, Trade and State licensing; complete & track licensing applications, as applicable

Complete individual trade licensure renewals, applications, and terminations, ensuring timeliness & accuracy

Maintain and support current Company Business Licensing, as well as acquired companies

Maintain Certificates of Insurance, as needed

Coordinate Sub-Contractor approvals and provide compliance support

Perform other duties or manage projects as assigned or necessary

REQUIREMENTS :

High School diploma or equivalent

2 years Fleet experience, preferred, including experience with auto insurance & claims coordination

Current use of MS Office Suite (Word, Excel) in a proficient manner

Experience with Geotab, Mobileye 8 and Samba Safety, preferred

Experience with business and industry licensing, as well as trade certification requirements

Proactive with the ability to work independently under general direction

Professional conduct, effective verbal & written communication skills with all areas of the organization.

Demonstrate integrity and discretion while maintaining confidentiality

Superior organization skills and dedication to completing projects in a timely manner.

PREFERRED EXPERIENCE:

Fire protection experience

Compliance experience

Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.

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