Executive Administrative Assistant

Aston Carter • Albuquerque, NM • 3d ago

Job Title: Executive Administrative AssistantJob Description

This role provides comprehensive administrative support and services for senior management, working directly with senior leadership, division chiefs, and action officers to support their assigned mission areas. Responsibilities include scheduling and arranging telephone conference calls, meetings, or video teleconferences; event planning and administration; preparing meeting minutes, coordinating itineraries and agendas, arranging travel, and performing other executive support activities as required.

Responsibilities

Schedule and arrange telephone conference calls, meetings, or video teleconferences.

Plan and administer events.

Prepare meeting minutes and coordinate itineraries and agendas.

Arrange travel and perform other executive support activities.

Manage executive workload and prioritize tasks.

Interface with higher headquarters, Joint Chiefs of Staff, Combatant Commands, subordinate services, functional components, and Inter-Agency organizations at an executive level.

Utilize TMT to manage and track all taskers and provide quality control review.

Provide input to senior leadership on briefings and collaborate closely with higher headquarters staff to coordinate projects and resolve issues.

Essential Skills

Proven experience in administrative and executive support.

Expertise in calendar management.

Proficiency in Microsoft Office Suite.

Additional Skills & Qualifications

Bachelor's degree (BA/BS).

Minimum of 5 years of experience in executive administrative support.

Secret Clearance required.

Work Environment

The position is based at Kirtland AFB with a start time between 0630 and 0830, working an 8-hour shift. Remote work can be approved if weather conditions, such as snow, require it. The program includes 200 employees, and the base offers amenities such as an on-site gym and childcare during the summer. Employees enjoy full PTO and benefits, supporting a well-known contract in NM. The company is stable and has a good reputation.

Pay and Benefits

The pay range for this position is $90000.00 - $90000.00/yr.

401K with MatchOn-site work with opportunity to hybrid down the roadFlexible work hours (6am-8am) start timesMedicalVisionDental

Workplace Type

This is a fully onsite position in Albuquerque,NM.

Application Deadline

This position is anticipated to close on Jul 24, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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