Kitchen Administrative Assistant (Part Time)

Air Culinaire Worldwide, LLC • Sharon Hill, PA • 5h ago

Air Culinaire Worldwide, LLC

Part Time US ACW Professional Philadelphia Kitchen, Sharon HIll, PA, US

Salary Range: $18.00 To $20.00 Hourly

Job Purpose:

The Kitchen Admin is responsible for market administrative reporting duties and tasks within the kitchen operations for Air Culinaire Worldwide ACW. This position will conduct daily, weekly, and monthly duties and tasks that support the day-to-day business and operation that contribute to the overall success of the business.

Responsibilities and Associated Duties:

Primary Daily Administrative Duties

Provide office and logistics administrative support to kitchen. Answering phones -- Identifying Top Tier Clients for the kitchenDaily accounting, reconciling credit card, receipt, and general reportable expenses Compile list of missing receipts and reconcile via emails to GM weeklyWork on searching for missing receipts and obtaining copies, document those consistently missing receipts. Verify, audit, and submit work related reimbursable expense forms for ACW staff Create, schedule, and maintain approved spreadsheets to track airport badging, CBP filing and custom seals Market SpecificUpdating of accurate inventory items and prices Monthly review and verification of initial COGS and corrections before the 2nd of each month for closing Daily communication and verification of alcohol vendors invoicing and reporting Invoicing of customers for all lockers & items and deliveries from locker vendors and kitchen Create orders in D365 for locker billing at the time of receipt of bills from locker vendors Enter all daily sales into D365 on behalf of ground catering, caf or ghost kitchens as applicable Daily pricing in D365 of zero priced itemsUtilize all administrative software and reporting requirement - office 365, ACES and Coupa daily Execute Daily Coupa expense report audits during reconciliation and all financial reporting needs Monitoring and communication of Shipday and kitchen photo complianceFleet Management Portal, maintenance, fueling, and mileage reporting

As Needed Duties

Participating in weekly team huddle meetings in kitchen with assigned managerHandling of escalated issues direct with the customer, kitchen or onsite as needed -- in conjunction with Guest Service standardsParticipating in kitchen meetings local & Teams to discuss direction/concerns within departmentDelivering of catering orders when neededShopping and Procurement when neededAny additional duties as assigned by management

Benefits:401 K Retirement Plan with a discretionary 100% employer match of the first 6% of participant contributions. Plan entry is the first day of the month following 30 days of employment. Watch Me To Learn About How Exciting it is to Work for Air Culinaire WorldwideMeasures of Success:

Specific Job Responsibilities

Stellar Customer Service

Integrity & Accountability

Entrepreneurial Spirit

Teamwork Commitment

Knowledge, Experience and Skill Requirements:

High School diploma or equivalent required, Bachelor's Degree in Hospitality or Culinary Field

preferred.

Experienced in handling administrative reporting and client relationships in a business environment.

Prior experience with catering/culinary operations or hospitality required

Possess exceptional organizational and administrative skills and the ability to multi-task during

regular business operations.

Must dress professionally and be capable of professional communication, both verbally and written.

Proficient in Basic Computer Navigation, MS Outlook/Word/Excel and administrative software function.

Knowledge of modern office procedures and methods including telephone communications, office

systems, record keeping, and proper formatting/etiquette of correspondence.

Ability to establish priorities on a daily basis, work independently, proceed with objectives and

resolution of issues.

Schedule flexibility is a must, including evening, weekend, or holiday hours as necessary.

Must be able to do basic math, planning, organization and facilitation of service initiatives.

Must be able to lift 40-pounds.

Final candidate for the position will be required the following:Pre- employment criminal background checkPre-employment Drug TestMVR if applicable to the positionE-Verify

Disclaimer:

This position description highlights a general description of duties and responsibilities. Employees may be assigned other duties, in addition to or in lieu of those described herein, and any duties are subject to change at any time, according to the needs of the location or Company.

Air Culinaire Worldwide, LLC. does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations.

Equal employment opportunity, including veterans and individuals with disabilities

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