Accounting Specialist

Aston Carter • Cincinnati, OH • 11h ago

Description

The Accounting Specialist plays a vital role in the financial operations of the organization by providing comprehensive support across various aspects of accounting for all entities. This position is responsible for managing accounts payable, supporting client billing and collections, and maintaining accurate financial records. The ideal candidate is detail-oriented, proactive, and possesses strong communication skills to effectively collaborate with internal teams and external partners.

This role requires coordination with project managers, vendors, subcontractors, and clients to facilitate smooth financial workflows and uphold high standards of fiscal responsibility across the organization.

Duties and Responsibilities

Involved in nearly all aspects of accounting as needed for all entities.

Manage the accounts' payable functions.

Contribute to the preparation of the bill pay report and support the bill approval workflow by gathering necessary documentation and facilitating communication with approvers.

Lead expense management process.

Support the preparation of client invoices by compiling necessary project data and coordinating with project managers to finalize billing details.

Manage collections process.

Manage banking and credit card reconciliations.

Enter financial transactions into accounting software accurately and timely.

Prepare inter-company billing and transactions.

Manage document retention to ensure all required documents are appropriately named and saved.

Assist in the production of ad hoc reports and special accounting projects.

Assist in month, quarter and year end closing processes.

Continuous investigation into process improvements.

Ensure accurate financial records and compliance with company policies.

Effectively communicate with vendors, subcontractors, and clients.

Basic Job Requirements

Proven Bookkeeping/Accounting Experience with QuickBooks/Quicken Software.

Experience with construction project AIA billing.

Ability to maintain confidentiality in all matters.

Working understanding of accounting controls and procedures.

Excellent time management skills, with ability to prioritize work.

Skilled problem solver with ability to work independently.

Strong organizational and planning skills in a fast-paced environment.

Ability to communicate clearly and efficiently.

A creative mind with an ability to suggest improvements.

Proficiency in MS Office.

High School diploma.

Preferred Job Requirements

BSc/BA in office administration or relevant field is preferred.

Experience in Construction Industry is preferred.

Experience with Knowify software or AutoDesk Solutions.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cincinnati,OH.

Application Deadline

This position is anticipated to close on Jul 24, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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