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Sr Executive Administrator

Vestis Services • Roswell, GA • 2w ago

Description

Responsibilities/Essential Functions:

Provide administrative support for Senior Field Leadership.

Maintain continuous focus on providing outstanding customer service (both internal and external).

Maintain a positive working relationship with others.

Collect data and prepare special reports and presentations as required.

Process invoices and expense reports weekly and send to Atlanta/Burbank as required.

Place, receive, screen and relay phone calls in a timely manner. Sort and distribute mail and other incoming materials on a timely basis.

Coordinate and book travel plans including airline, hotel, ground transportation and other travel necessities.

Collect data and prepare calendar for all field travelers weekly by deadline utilizing travel schedule spreadsheet.

Report payroll data as required to Burbank for field employees timely.

Maintain appointment and meeting calendars and ensure personnel are informed of schedules.

Update and maintain distribution lists for the field on an ongoing basis.

Update and maintain phone list for field on a monthly basis.

Develop and maintain files and records systems; research files to retrieve data. Ensure files are kept current.

Perform specialized duties/tasks which may be unique to the needs of the field or the executive staff, including but not limited to, planning/coordinating special meetings and events, preparing miscellaneous reports and presentations as assigned.

Partner with other contacts, both internal and external, as required for special projects and events.

Compose and/or assist in the composition of correspondence as necessary.

Maintain adequate inventory of office supplies and equipment needed for the office to function efficiently.

Performs other duties as required or assigned which are reasonably within the scope of the activities enumerated above.

Experience/Qualifications:

Minimum of three to five years experience in a senior level support role in a large corporate environment.

Excellent communication skills, both written and verbal

Demonstrated ability to interact effectively with senior leadership, outside vendors, and internal and external customers.

Must be able to coordinate multiple projects with deadlines and changing priorities.

Technical requirements include superior computer skills with advanced knowledge of Concur, MS Word, Excel, Visio, PowerPoint, mobile devices and Outlook email and group scheduling.

The preferred candidate must have initiative, decision making skills and the judgment to determine the correct action or approach in non-routine assignments and projects.

Bachelor's Degree or related equivalent experience is preferred.

Ability to travel minimum of 10%.

Working Environment/Safety Requirements:

This is an on-site position located out of the Roswell, GA Corporate Office.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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