Administrative Assistant

National Youth Advocate Program • Winter Haven, FL • 1d ago

Who We Are:

National Youth Advocate Program has been serving communities and clients since 1978 and we continue to grow each year. Our growth allows us to expand and develop new and innovative programs to meet the ever-changing needs of those we serve. We offer unique and personalized services for families and individuals in four areas: Prevention/Intervention, Positive Youth Development, Out-of-Home-Placement and Reunification/Permanency.

We know you are compassionate and dedicated to serving your clients and communities and NYAP is dedicated to providing support to those who join our team! We look for individuals that are ready to make a direct impact and are excited to be an instrument in supporting the needs of our children, youth and families.

Working At NYAP

NYAP's commitment to doing what is best for children, youth and their families is a core value and one that we look for in our newest team members.

Position Overview

Monday-Friday

Pay rate - $19.00 per hour

Summary

The Administrative Assistant performs administrative tasks in support of a department, unit, or program area, and may include supervision of support staff. By assignment, duties of an Administrative Assistant may also include office management, purchasing coordination, and/or contract purchasing and payment. Incumbent must be well organized and able to interact effectively with agency staff and the general public.

Responsibilities

Perform all work in a manner consistent with the National Youth Advocate Programs mission, values, and philosophies.

Developing, reviewing, and improving administrative systems, policies, and procedures.

Support Program Supervisor and other hiring managers with related HR tasks.

Arrange a training sessions and workshops, and all other public relation events as requested.

Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc.

Provide quarterly and annual reports as required/requested by manager.

Provide training and supervision to area office specialists and other administrative staff as required.

Provide appropriate documentation for the payment of all expenses incurred by the agency, and maintain an ongoing log of agency bills and expenditures if required.

Attend meetings and record and distribute meeting minutes as assigned by the Director.

Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.

Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.

Overseeing special projects and tracking progress towards company goals.

Minimum Qualifications

High School Diploma or GED equivalent. Some college preferred. (Official transcripts must be provided)

Experience supporting Human Resources.

Experience navigating and excelling in high-volume call setting.

Previous experience working in crisis/critical care preferred.

Previous experience and proficiency in the use of various office machines, including computers.

Basic bookkeeping skills and experience.

Proficiency with Microsoft Office, including Excel and Word.

Proficient use of desktop and laptop computers, smartphones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.

Other Skills

Excellent customer service and communication skills.

Ability to maintain confidentiality.

Car insurance requirement - 100,000/300,000 bodily liability insurance

Decisive in high-paced environment.

Strong attention to detail and meticulous.

Ability to interpret data with strong analytical skills.

Sensitivity to cultural diversity.

Enthusiastic self-starter.

Excellent oral and written communication skills.

Strong organizational and administrative skills.

Effective problem-solving and decision-making skills.

Works well independently and as a team member.

If this describes YOU, please apply today!

www.nyap.org/employment

The person in this position needs to follow a team concept and support both agency goals and co-workers. Employees must be able to effectively work with and be respectful and sensitive to persons from various cultures, socioeconomic, ethnic, religious, and racial backgrounds.

An Equal Opportunity Employer, including disability/veterans

Who we are

If YOU can envision it; WE can DO it! The possibilities are endless!

An Equal Opportunity Employer, including disability/veterans.

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