Administrative Assistant

DISABLED AMERICAN VETS DEPT OF WIS • De Pere, WI • 3d ago

JOB REQUIREMENTS: Answer telephones and give information to callers,
take messages, or transfer calls to appropriate individuals. Greet
visitors or callers and handle their inquiries or direct them to the
appropriate persons according to their needs. Create, maintain, and
enter information into databases. Use computers for various
applications, such as database management or word processing. Operate
office equipment, such as fax machines, copiers, or phone systems and
arrange for repairs when equipment malfunctions. Set up and manage paper
or electronic filing systems, recording information, updating paperwork,
or maintaining documents, such as attendance records, correspondence, or
other material. Operate electronic mail systems and coordinate the flow
of information, internally or with other organizations. Schedule and
confirm appointments for clients, customers, or supervisors. Maintain
scheduling and event calendars. Compose, @type, and distribute meeting
notes, routine correspondence, or reports, such as presentations or
expense, statistical, or monthly reports. Complete forms in accordance
with company procedures. Locate and attach appropriate files to incoming
correspondence requiring replies. Conduct searches to find needed
information, using such sources as the Internet. Open, read, route, and
distribute incoming mail or other materials and answer routine letters.
Review work done by others to check for correct spelling and grammar,
ensure that company format policies are followed, and recommend
revisions. Make copies of correspondence or other printed material.
Learn to operate new office technologies as they are developed and
implemented. Train and assist staff with computer usage. Order and
dispense supplies. Prepare conference or event materials, such as flyers
or invitations. Establish work procedures or schedules and keep track of
the daily work of clerical staff. Provide services to customers, such as
order placement or account information. Arrange conference, meeting, or
travel reservations for office personnel. Supervise other clerical staff
and provide training and orientation to new staff. Manage projects or
contribute to committee or team work. Coordinate conferences, meetings,
or special events, such as luncheons or graduation ceremonies. Mail
newsletters, promotional material, or other information. Take dictation
in shorthand or by machine and transcribe information. ***
APPLICATION INSTRUCTIONS: Mail a Rsum: 1253 Scheuring Rd., Suite A, De
Pere, WI 54115 E-Mail a Rsum: gbdav@sbcglobal.net Fax a Rsum:
920-338-8621

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