Administrative Assistant

Aston Carter • New York, NY • 2d ago

Immediately Hiring: Administrative Assistant

5 days in person in Midtown Manhattan

Job Description

We are seeking an organized and proactive Administrative Assistant to provide comprehensive support to our management and staff. This role involves efficiently managing administrative tasks to ensure smooth office operations and facilitate effective communication within the organization.

Responsibilities

Provide administrative support to management and staff.

Manage calendars, schedule appointments, and coordinate meetings.

Answer and direct phone calls, emails, and inquiries as needed.

Prepare, design, and organize documents, reports, and presentations.

Maintain and update the company SharePoint filing system.

Handle office supplies inventory and place orders when necessary.

Assist with planning and organizing company events, meetings, and other activities.

Prepare and submit expense reports and other financial documents for management and staff.

Ensure smooth office operations by managing administrative tasks as assigned.

Essential Skills

Proficiency in administrative support and data entry.

Strong customer service and call center customer service skills.

Experience in front desk administration.

Ability to maintain filing systems in paper form or electronically using databases.

Promptly answering telephone calls.

Experience or skill in performing administrative tasks such as answering phones, scheduling appointments, or maintaining records.

Knowledge of or experience with computers.

Ability to answer general queries in person, by telephone, or email.

Additional Skills & Qualifications

A bachelor's degree in Business Administration, Sustainability, Project Management, Marketing, or a related field is preferred.

A growing interest in the sustainability and energy industry.

Experience in an administrative or office support role.

Proficiency in PowerPoint, Excel, Adobe, Microsoft Office, Outlook, and clerical skills.

Providing information about products and services to customers, clients, and partners.

Answering or referring inquiries about business operations, policies, or procedures.

Carrying out clerical support tasks such as organizing meetings, preparing presentations, and collating data.

Scheduling and following up with appointments.

Copying, scanning, and routing correspondence/documentation.

Work Environment

This role is based in an office environment, where you will work collaboratively with team members to support daily operations.

Pay and Benefits

The pay range for this position is $17.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New York,NY.

Application Deadline

This position is anticipated to close on Jul 23, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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