Req #: 247612
Department: SCHOOL OF ENVIRONMENTAL AND FOREST SCIENCES (SEFS)
Appointing Department Web Address: https://sefs.uw.edu/
Job Location Detail: Hybrid 2 days or less per week
Posting Date: 07/08/2025
Closing Info:
Closes On 07/15/2025
Salary: $5,500 - $6,000 per month
Shift: First Shift
Notes:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-contract-covered-exempt-20250130-a11y.pdf)
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The School of Environmental and Forest Sciences (SEFS) Student and Academic Services team is seeking a Counseling Services Coordinator to support undergraduate and graduate advising in key areas.
As the largest school within the College of the Environment, our advising staff consists of the Student and Academic Services Manager/Graduate Advisor, an Undergraduate Advisor, and this role, which supports both undergraduate and graduate students, along with support from our main office staffing.
The successful applicant must be able to communicate clearly and be able to work patiently and productively in a diverse and busy setting with students, staff, and faculty. Respect, understanding, and appreciation for people from a variety of backgrounds to ensure equity and inclusion is of utmost importance in the office.
Undergraduate Advising supports two undergraduate majors, ESRM and SBSE (the only engineering major located in the College of the Environment) and two minors, with over 800 students between both majors. Working with Advising staff, the person in this position will have responsibilities in all undergraduate academic advising work, including advising, admissions, retention, student tracking, and successful degree completion. We matriculate new UW students in all quarters for ESRM and SBSE, and new transfer students in fall, winter, and summer quarters.
Graduate Advising supports three degrees with over 100 students. Duties resemble those of an Undergraduate Advisor but involve procedures developed for graduate students. New students primarily matriculate in fall quarter. Recruitment requires attention to detail and management of many communications including admissions offers, our recruitment visitors event, and matriculation of the new students as they commit to the program.
DUTIES AND RESPONSIBILITIES
Under the supervision of the Student and Academic Services (SAS) Manager, this position will support the following activities:
New Student Recruitment, Orientation and Guidance (20%)
Provide key advising guidance for new majors and incoming transfer students in all available undergraduate degrees. (10%)
Identify opportunities to improve diversity, equity, and inclusiveness in our program in support of these goals. SEFS is committed to recruiting, retaining, and supporting a diverse student body, and in contributing to diversification of the fields where our students will be employed. (5%)
Attend advisor meetings as directed in the College of Environment. Work on SBSE recruiting efforts and program support. (5%)
Student Retention & Degree Completion (80%)
Assist in engaging students in academic planning consistent with their personal and professional goals. Provide students with consistent contact and support each quarter. (50%)
Review graduate students' files, forms, and milestones, for graduation requests and completions, exam completions, and procedural implementation, per SAS Manager's guidance. Relative to individual student progress, provide proactive intervention and outreach to undergraduate and graduate students, counseling and referrals to university resources or community agencies for personal or academic issues. (15%)
Assist in managing the student petition process for special registration circumstances and major/minor requirements. Review and approve undergraduate graduation applications. Assist in Fellowship and scholarships applications management. Assist with student registration and Honors applications. (10%)
In collaboration with SAS Manager, assist with SEFS student events such as end of year graduation and capstone presentations and key graduate student events. (5%)
MINIMUM REQUIREMENTS
Bachelor's degree in Environmental Sciences, Forest Sciences, Education, or Related Field.
Three years of experience in student academic counseling, academic administration, academic program recruitment, and curriculum management.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. DESIRED QUALIFICATIONS
Familiarity with UW academic systems and UW data systems (e.g., EARS, DARS, SDB); project management skills; basic database and spreadsheet (e.g., Access, Excel) skills.
Experience in program planning and management, preferably student services.
Experience with UW BI Portal.
Undergraduate Advising experience in STEM.
Experience with Graduate Advising within the UW, the MyGrad program, and Graduate School policies.
Demonstrated excellent communication skills, excellent interpersonal skills, organization and planning skills, attention to detail, information technology skills, and data analysis skills.
Demonstrated success in working with diverse populations.
Demonstrated ability to work independently, as part of a team, and to lead others.
Articulate and able to present well in writing, verbally, and via technology.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
