Description
At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.
Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
How will you make an impact in this role?
This Executive Assistant role will primarily support the Vice President of the Global Commercial Services organization and the global team members who are responsible for delivering our various products and services. You will work closely with the leader in maintaining clarity of schedule, key deliverables and managing competing priorities to effectively support the operation of a global organization. You will also build many relationships and support various deliverables of other vertical and horizontal Executive Offices within American Express.You are capable of handling a range of administrative related tasks and be able to work independently and expertly under pressure. Building positive relationships and being inventive will be essential to success and knowing how to navigate large, complex organizations fluidly will be helpful. You interface and work with senior level leaders, use considerable discretion and independent discernment.You will have responsibilities which include, but are not limited to:Being the initial liaison and primary communication point person of both VP's for all senior leaders, teams and external client/partners and work alongside other executive assistants
Organization and maintenance of complex calendars using a high level of integrity, running across senior leaders of AXP, different time zones, and international markets
Organizing internal and external meetings including team events; making all necessary arrangements including sending invitations, booking rooms and arranging catering
Making complex travel itineraries including air, hotel, transfers and visas
Assisting the VP's with appropriate email delegation, booking meetings, and reacting and corresponding on behalf of prioritizing what is meaningful and urgent
Ensuring timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend
Ensuring timely processing of weekly payroll and exception requests
Assist with Recruitment process, relocation and new hire coordination
Document/presentation creation and maintaining organization charts
Assist in maintaining departmental budgets, services procurement, supplies and other administrative support tasks
Ad hoc project work as directed by leadership.
Requirements:
You will ideally have experience of supporting Senior Executives within a high-paced, complex environment.
Validated experience working well with Senior Management and handling confidential and sensitive information with discretion.
Strong MS Office experience: PowerPoint, Excel, Word
Strong work ethic, highly self-motivated, but understands the need to be a standout colleague.
Ability to multitask, prioritize and handle pressure in a deeply dynamicenvironment.
Ability to be dedicated and take initiative to anticipate the needs of a complex office.
Strong follow-up skills with excellent accuracy and attention to detail.
Experience with administrative tasks that creates and supports an organized and efficient environment.
You have excellent verbal and writing interpersonal and communication skills.
You have strong solution focused skills and possess the ability to act diplomatically and patiently when communicating with individuals of varying levels.
Ability to run multiple priorities within established timeframes while demonstrating flexibility.
Experience in a wide range of administrative related tasks, organizing large meetings and arranging travel.
Ability to work with a sense of urgency and in a fast-paced environment.
Understanding and appreciation of key customer relationships (internal/external).
Qualifications
Salary Range: $24.05 to $48.10 hourly bonus benefits
The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.
We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
Competitive base salaries
Bonus incentives
6% Company Match on retirement savings plan
Free financial coaching and financial well-being support
Comprehensive medical, dental, vision, life insurance, and disability benefits
Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
20 weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities
For a full list of Team Amex benefits, visit our Colleague Benefits Site .
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
US Job Seekers - Click to view the " Know Your Rights " poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: https://www.eeoc.gov/poster
Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.
Job: Technologies
Primary Location: US-New York-New York
Schedule Full-time
Req ID: 25012290
