Administrative Assistant

EMCOR Group • West Chester, OH • 1d ago

Description

About Us:

EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of commercial space across the United States. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and education sectors.

Job Title: Administrative Assistant

Summary:

Procurement Specialist position at P&G CETL requires the ability to multi task in a fast paced, professional work environment. This occupation has a multitude of functions from providing quick, friendly customer service, the aptitude to maintain databases, a high level of organization and the ability to use a variety of computer applications. The individual must be articulate and poses a strong sense of communication, both written and verbally. It is crucial that this person be flexible and able to adapt to a continually changing work environment. Strong math skills and attention to detail are required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Procurement· Requisition Purchase Orders· Initiate and track P-card transactions· Investigate & troubleshoot issues with PO's/orders· Maintain PO's (archive, update and close)· Track spending of PO's and credit card orders· Confirm orders and services for payment· Ensure payment to vendors· Work with Sourcing Buyers

Vendor Relations

· Point of contact between vendor and P&G CETL Purchasing

· Enter new vendor information into system

· Update vendor information

· Maintain good standing rapport with vendors

· Trouble shoot issues with payments and orders.

Customer (P&G) Relations

· Timely response to questions, concerns and needs

· Collaborate with Procurement Processing Center (Costa Rica) to ensure smooth progression of front and backend Procurement systems.

· Training of new purchasing applications and processes

· Work one-on-one with engineers to ensure accuracy of orders and services

Development of P&G CETL Centralized Purchasing

· Streamlining Purchasing to a central source at P&G CETL

· Collaborating in creating digital purchases software and tracking system (Quickbase)

· Convert CETL Purchasing from paper based system to electronic ordering system.

Qualifications:

Education

Minimal HS Diploma

Business Experience

1 to 2 Year Experience

Licenses/Certifications

Language Skills

English

Technical Qualifications & Skills

Computer skills & Comprehensive math

Computer Applications

· SAP

· Microsoft Office

· My Purchases

· Coupa

· Quickbase

· Office 365 - Piloting for CETL

· Inventory Tracking

Comprehensive math skills and maintaining accounting ledgers.

Demonstrate effective communication skills, both written and orally.

Ability to comprehend and carryout instructions both, oral and written in a timely manner.

Problem Solving, find viable solutions in a timely manner.

Customer service, efficient, positive demeanor, accommodating and helpful.

Collaborate and work as a team.

Strong organizational skills and attention to detail.

Physical Requirements:

Required to sit, use hands to fingers, handle or feel and talk to hear. Frequently required to stand, walk, and reach with hands and arms. Specific visions abilities require by this job include close vision, and color vision. Ability to lift 25 pounds on a non-repetitive basis.

Work Environment:

Corporate office and High and Low Bay environment inside P&G R&D Center

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Qualifications

Education

Required

High School or better

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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