Entity:
Production & Operations
Job Family Group:
Business Support Group
Job Description:
Are you someone who thrives in a fast-paced environment and takes pride in keeping operations running efficiently? As an Administrative Assistant supporting the Olympic Pipeline District Operations Manager and the operations broader team, you'll play a key role in enabling the success of daily activities across multiple locations. From coordinating vendor relationships and supporting payroll processes to assisting with compliance tracking and organizing team logistics, your contribution will be important. If you're meticulous, proactive, and ready to make a significant impact, we'd love to have you on the team.
Key Accountabilities:
Comprehensive administrative support for operational leadership and team members, ensuring documentation, scheduling, and logistics are well managed
Procurement coordination including vendor onboarding, purchase orders, invoice resolution, and expense reconciliation
Payroll assistance via Maximo and Kronos, ensuring timely and accurate time entry, issue resolution, and recordkeeping
Monthly and quarterly reporting of compliance and operational data, including OSHA logs, permit documentation, and excise tax filings
Organization of site visits, team meetings, and trainings - including travel booking, meeting logistics, catering, and safety requirements
Gate security administration and access coordination for sites across the South, Central, and North areas as needed
Inventory management of office and safety supplies; work with vendors to replace or maintain equipment
Support for new employee onboarding - system setup, workspace preparation, and coordination with internal teams
Participation in emergency response efforts, including drill scheduling, documentation, and safety plan updates
Oversight of document control systems and internal communications, including bulletin boards and controlled postings
Requirements:
Minimum of 8 years in an administrative or operational support role within the Oil & Gas Industry
High school diploma or equivalent required
Proficiency in Microsoft Office Suite: Word, Excel, Outlook, and PowerPoint
Experience with timekeeping, procurement, or expense management systems (such as Maximo, Kronos, SAP Concur)
Strong organizational and multitasking abilities with a keen attention to detail
Ability to handle sensitive or confidential information with integrity
Effective communication and problem-solving skills
A team-focused approach and a willingness to take initiative
There are many aspects of our employees' lives that are important, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others!
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
How much do we pay (Base)? ($77,000 - $104,000)
*Note that the pay range listed for this position is a genuinely expected and reasonable estimate of the range of possible base compensation at the time of posting.?
This position offers paid vacation depending on your years of relevant industry experience and will range from 120 - 240 hours of vacation per year for full times employees (60 - 240 hours of vacation per year for part time employees). You will also be eligible for 9 paid holidays per year and 2 personal choice holidays. You may learn more about how we calculate paid vacation and view our generous vacation and holiday schedules at benefits@bp (https://exploreyourbenefits.com/index.html) . Bp has a parental leave policy as well, which offers up to 8 weeks' paid leave for the birth or adoption of a child. Learn more at benefits@bp (https://exploreyourbenefits.com/index.html) .
We offer a reward package to enable your work to fit with your life. These offerings include a discretionary annual bonus program, long-term incentive program, and generous retirement benefits that include a 401k matching program. These benefits may include a pension for eligible employees. You may learn more about our generous benefits at benefits@bp (https://exploreyourbenefits.com/index.html) .
As part of bp's wellbeing package, bp offers access to health, vision, and dental insurance, as well as life and Short-Term Disability and Long-Term Disability. You may learn more about our generous benefits at benefits@bp (https://exploreyourbenefits.com/index.html) .
Travel Requirement
Up to 10% travel should be expected with this role
Relocation Assistance:
This role is not eligible for relocation
Remote Type:
This position is a hybrid of office/remote working
Skills:
Adaptability, Authenticity, Communication, Continued Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital fluency, Ethical judgement, Excellence, Group Problem Solving, Influencing, Knowledge Sharing, Listening, Managing volatility, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills
Legal Disclaimer:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp's recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us .
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.
