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FOOD NUTRITION SENIOR ADMINISTRATIVE ASSISTANT
Salary Information: A19, $5,400.00 - $5,700.00/MO.
State Classification: 0159 Administrative Assistant VI
FLSA Status: Non-exempt
Posting Number: 25-57032-1R
Location: Austin, TX
Telework Option: TDA does not offer telework, and all employees are required to be physically present for work.
HOW TO APPLY
Apply online via CAPPS. Applicants applying in WIT must complete the supplemental questions to be considered for the position. To complete the supplemental questions, go to CAPPS Recruit.
WHO ARE WE
The Texas Department of Agricultures Food and Nutrition Division administers 12 federal child and special nutrition programs andmore than $2.5 billion in federal money annually. These programs aim to reduce hunger, encourage strong nutrition, and support local economies across Texas.
WHAT YOULL DO
The Senior Administrative Assistant will perform highly advanced administrative support work for the Administrators in the Food and Nutrition (FN) division. You will disseminate technical program information, develop processes, and coordinate internal administrative support work to contribute to the division's efficient and effective coordination. You will work under limited supervision with considerable latitude for the use of initiative and independent judgment.
PRIMARY RESPONSIBILITIES
Provide highly advanced administrative support and technical assistance to the Administrators; and serve as an intra/interagency point of contact for the Administrators.
Coordinate and maintain daily schedules and travel arrangements for the Administrators; coordinate arrangements and agendas and maintain a calendar of events; schedule travel plans and prepare and track all pre- and post-travel documents.
Determine necessary tasks, follow-up actions, and implement plans that effectively utilize resources and balance priorities; route work to other division staff; coordinate work between organizational units of the agency; and inform Administrators of activities throughout the division.
Coordinate the preparation, editing, and distribution of correspondence, memoranda, and reports.
Assist in the management of meetings; and reserve rooms and equipment for meetings and interviews; schedule attendees, attend meetings and take notes, and prepare meeting summaries.
May provide assistance answering phone calls, routing incoming calls, taking messages, greeting visitors, and directing them to the appropriate staff; open and sort mail and route to appropriate folders for priority purposes; handle routine matters and bring urgent matters to the attention of appropriate personnel.
Serve as a lead FN Division Administrative Support Specialist and FN Additional Duty Safety Officer. Coordinate tasks as necessary and lead joint administrative teamwork. Serve as backup and trainer to FN Division administrative support team and customer service staff, as needed.
Manage FN Division supply orders and inventory as well as facilitate FN Division assets inventory and related processes.
Develop, review, and update policies and procedures for the division, as needed.
Follow all TDA policies and procedures.
Perform other duties as assigned.
Qualifications: QUALIFICATIONS/REQUIREMENTS FOR THE POSITION
Bachelors Degree (one year of work experience related to the primary responsibilities may substitute for one year of college).
Minimum five (5) years work experience in the following (or closely related) fields: executive assistant, administrative assistant working with high-level executives, or office manager.
Internal applicants must meet or exceed expectations in all performance categories on the current evaluation (score of 3.5 or higher).
PREFERRED QUALIFICATIONS
Experience working for a state agency.
KNOWLEDGE, SKILLS ABILITIES
Knowledge of office practices and administrative procedures.
Skill in the use of standard office equipment and software; and in customer service excellence to both internal and external customers.
Ability to communicate effectively, orally and in writing; to implement administrative systems and procedures and to interpret rules, regulations, policies, and procedures; to provide guidance to others; and to evaluate the effectiveness of new administrative systems and procedures and to oversee the work of other administrative support staff; to exercise sound judgment and discretion; and maintain the highest level of confidentiality.
PHYSICAL REQUIREMENTS WORKING CONDITIONS
Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping, and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able to work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed. May involve travel, occasionally overnight. May involve travel (up to 5%), occasionally overnight.
TELEWORK WORK HOURS
The agency does not offer telework. TDA employees are required to be physically present for work.
The agencys core business hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday. TDA also provides limited customer service between 6:00-8:00 a.m. and 5:00-6:00 p.m.
H-1B VISA SPONSORSHIP
We are unable to sponsor or take over sponsorship of an employment Visa.
BENEFITS
The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include:
Retirement Plan
Paid Group Health Life Insurance for employees
Paid Holidays
Paid Vacation Leave
Paid Sick Leave
Longevity Pay
Dental
Vision
Dependent Optional Life Insurance
Voluntary ADD Insurance
Dependent Health Life Insurance
Health Dependent care flexible spending accounts
Only candidates selected for an interview will be contacted. A skills exercise may be conducted at the time of the interview.
Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through theCAPPS Career Center, you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions.
*A valid government-issued drivers license, which is recognized by the Texas Department of Public Safety and in good standing, and an acceptable dri
