Fall Accounting Assistant
2025 Fall Season
Description
Our Company:
There's no organization quite like the Theodore Roosevelt Medora Foundation (TRMF). We're a premiere tourism operation-and we're a 501c(3) non-profit. We welcome hundreds of thousands of guests to an exciting, diverse lineup of entertainment, historical, and educational attractions-and we work tirelessly to connect people to Medora for positive life changing experiences.
TRMF was established in 1986-but our story begins before that. In 1962, nationally renowned businessman Harold Schafer took an interest in a historic old town named Medora. He loved its history, its striking location, and its potential to inspire others. So he began revitalizing the old town: he restored a historic hotel, brought the Medora Musical to town, and so much more.
It was 1986 when the Schafer family, with Harold ready to retire from business, donated all they'd created in Medora to establish the non-profit Theodore Roosevelt Medora Foundation.
In the years since, we've grown from a staff of a handful of folks to more than 90 full-time employees, with hundreds more seasonal workers and over 650 volunteers. We've awarded hundreds of thousands of dollars' worth of scholarships to our staff. The Medora Musical has earned the attention of The New York Times. And we've earned a reputation as the #1 tourism and hospitality provider in North Dakota.
We are a team of people who draw inspiration from Medora. We deeply respect this place, and the people we meet here. We deliver excellence in hospitality. We work with creativity and integrity. We're a family that values family.
We are the Theodore Roosevelt Medora Foundation.
Summary/Objective
The Fall Accounting Assistant will have a primary day-to-day responsibility to perform routine clerical, filing, and data entry tasks for accounting data including accounts payable, billing, and receivables.
Duties/Responsibilities
Maintains proper cash balances at each Theodore Roosevelt Medora Foundation (TRMF) entity during business hours.
Maintains the balance of the petty cash fund and supervises the distribution of cash.
Reconciles monetary receipts to lodging, retail, and food service audits.
Counts, codes, and deposits daily cash receipts from all TRMF entities.
Reviews billing statements, invoices, and similar documents for accuracy; alerts supervisory staff of any discrepancies.
Conducts routine data entry management for accounting records including accounts payable, billing and accounts receivable.
Assists in preparation of the hourly payroll, including meal usage deductions.
Assists controller with reconciliation of all accounts; cash, investments, expenses, credit cards, etc.
May assist with mail distribution, answering telephones, and other clerical tasks as needed.
Distributes accounting reports as directed.
Participates in workplace safety training sessions.
Performs other related duties as assigned.
Supervisory Responsibilities
None
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Continuously works with others.
This is a full-time seasonal position. Expected to work varying evening shifts at concessions for the Medora Musical
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Requirements
Required Skills/Abilities
Clean US Driver's License Required
Excellent verbal and written communication skills.
Ability to maintain confidentiality
Attention to detail.
Strong problem-solving skills.
Working knowledge of Microsoft Office
Ability to work with others as well as independently.
Required Education and Experience
Candidate working toward a degree in Accounting, Business, Finance or related field preferred.
Must be knowledgeable in the operation of computers, telephone system, credit card, and adding machines.
Must be able to maintain a high level of confidentiality regarding TRMF information.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job the employee is:
Continuously required to sit at a desk for long periods, grasp and have repetitive use of hands and arms.
Frequently required to stand, walk, use hand to finger, handle or feel, reach with hands and arms, and lift and carry ten pounds.
Occasionally bend, walk, and lift up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Our Location:
TRMF is located in the heart of the Badlands: Medora, North Dakota.
It's situated near the border separating North Dakota and Montana, along Interstate 94. Medora is the basecamp to Theodore Roosevelt National Park: 110 square miles of rugged beauty. You're never more than a few minutes away from a night under the stars or a bike ride along the thrilling Maah Daah Hey Trail. In Medora, beauty and adventure abound.
Our central hub of operations, the Life Skills Center, is a state-of-the-art campus, purpose-built for the glory of work and the joy of living. It features a dining room, a fitness center, as well as spaces for music, studying, learning, prayer, reflection, and socializing-all designed with our employees in mind.
Why Apply?
You have a passion for exploring beautiful places and meeting people from around the world.
Competitive wages with great opportunities for overtime work
Affordable company provided housing on-site
Employee meals provided at low cost in employee dining room
Explore Medora and its attractions free or at discounted costs. Including the Medora Musical, Bully Pulpit Golf Course, Trail Rides, Mini Golf, Retail Shops and more!
Contact Us:
Learn more at https://foundation.medora.com/employment/
Salary Description
$16.00 per hour
