Administrative Assistant - Hayward/Alameda, CA
To save time applying, Hormel Foods does not offer sponsorship of job applicants for employment-based visas for this position at this time.
Relocation is not eligible for this role.
Job Description:
The Office Administrative Assistant is the acting Office Lead. This role serves as the primary point of contact for office management and office-related items such as team support, office safety, security, IT needs, storage (internal & external) locations oversight, inventory office supplies and deliveries.
The Office Administrative Assistant is responsible for office daily/weekly/monthly/ yearly tasks that include handling incoming/outgoing mail, processing expenses, office safety & security, IT related support, liaison with office management company, liaison with IT corporate team and shipping and receiving items. For the first 6 months, it will also include oversight and management of an office relocation from Hayward, CA to Alameda, CA.
RESPONSIBILITIES:
Manages main office space including ongoing repair needs and improvements. Monitor employee request system and ensure office related items get resolved.
Coordinate and be key point of contact for office relocation from Hayward, CA to Alameda, CA
Manage until completion in early 2026.
Assist retail sales with SMART system promotion entry.
Assist R&D team with product related needs for food preparation and/or cleaning up.
Liaison with building management and manage outside contractors for office related work. Review the work of existing contractors to ensure they are meeting contractual requirements and expectations.
Be onsite point of contact for IT related needs. Liaison with corporate IT to get items resolved. Ensure technology in conference rooms are working and if not, fixed as soon as possible.
Responsible for the upkeep of Employee Kitchen and Employee Kitchen duty procedures. Ensure all equipment is working properly. Order all employee kitchen supplies. Assist with rolling out Kitchen duty to the staff. Ensure that monthly kitchen teams are filling food area, if needed. Schedule deliveries of fresh fruit and snacks.
Maintains and manages all office supply inventories. Works with accounting to ensure budget requirements are maintained. Order teas, coffee and other food related items.
Support office set-up and take down company events as assigned. Keep all cabinets and areas organized.
Responsible for all new vendor system set-up. Work with team leads to get required information.
Responsible for the security of the office. This includes, securing key cards and ensuring process is followed when giving them out and/or ordering key cards. Temp cards that are given out for larger meetings are collected etc. Ensure all new hires are updated on security procedures and expectations. Ensure annual safety training ( Shooters training, etc.).
Ensure office safety throughout the year. Update procedures as needed. Communicate out any office related procedures. Hold annual Fire Drill, and/or support ongoing office
Responsible storage units within and outside the building. Ensure if other departments are using the space that they conduct biannual inventory review of items in storage.
Maintaining onsite cold storage inventories.
Lead coordination and execution of the quarterly employee product sales process. Set up dates, send out communication to the staff.
Handle all incoming and outgoing mail. Store and accept big shipments as needed.
Support marketing director as needed. Process expenses efficiently and in timely manner.
Other Responsibilities Include:
Support Building related projects and watch over timelines. Assist as needed.
Assist with supporting all other employees' events as needed.
QUALIFICATIONS:
Required
Bachelors degree or equivalent work experience required
4 years prior experience
Proven personal effectiveness/credibility and professional demeanor.
Excellent organizational skills with the ability to work on multiple projects while meeting deadlines.
Excellent collaboration and communication skills (both oral and written). Proven ability maintaining confidentiality.
Ability to be flexible and manage changes quickly and calmly.
Strong sense of initiative and ability to work effectively with limited direct supervision.
Experience with Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint preferred.
Experience with a business T&E system (Interplx, or other expense systems),
Working Conditions:
Office Environment, and constant use of computer.
Walking and lifting up to 20 pounds
Preferred
A two-year business-related degree or a minimum of 3 years' experience in a related accounting or finance or administrative discipline.
Hormel Foods Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, gender orientation, gender identity, national origin, disability, or veteran status.
At Hormel Foods, base pay is one part of our total compensation package and is determined within a range. The base hiring pay range for this role is between
$22.50-$31.50 per hour, and your actual base pay within that range will depend upon a variety of factors including, but not limited to, job-related knowledge, skill set, level of experience, and geographic market location.
Other components of Hormel Foods' total compensation package includes comprehensive medical, dental and vision coverage, discretionary annual merit increases, profit sharing, 401(k) with employer match, stock purchase plan, paid vacation, FREE two-year community/technical college tuition for children of employees, and more.
For immediate consideration, apply online at: www.hormelfoods.com/careers
At Hormel we invite difference and diversity in all aspects. We offer a space of support, understanding, and community. We are committed to the journey! Learn more about our progress here: https://www.hormelfoods.com/about/diversity-and-inclusion/
Requisition ID : 29729
Hormel Foods Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.
