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Finance Coordinator (hybrid)

System One • East Hanover, NJ • 9h ago

Employment Type: Full Time

Date Posted: 7/2/2025

Location: East Hanover, NJ

Pay Range: 30.00 - 34.00 USD per Hour

Job Number: JO-2507-2675

Primary Function

This supporting role is needed to execute the day-to-day financial operations of our creative video studio and virtual event production team. Reporting to the Finance Manager, this individual will audit and manage for data accuracy, coordinate vendor and personnel processes, and partner with production teams to maintain timely, accurate financial records across platforms. The ideal candidate will be someone who can organize project details, prepare reporting for invoicing and analysis, and seek ways to optimize process within a fast-paced, creative environment.

Hybrid: Remote, East Hanover campus for quarterly team meetings, occasional set visits

Pay: $30 - $34 per hour

Duties & Responsibilities

Manage and reconcile data from multiple systems to ensure consistency, accuracy, and financial integrity

Support and coordinate the accounts payable and receivable processes, including vendor onboarding, payment tracking, and communication

Organize and maintain audit-ready records for projects and vendor invoices, ensuring timely submission and compliance

Track, verify, and submit weekly freelancer deliverables and invoices, partnering with production members to ensure accuracy and timely processing

Enter, maintain, and update the freelancer roster database, ensuring current rates, roles, and documentation are reflected

Sync, structure, and organize financial and operational data across spreadsheets and project management tools (e.g., Farmerswife, Cirkus, Excel)

Collect and consolidate key performance indicator data (KPIs) for weekly, monthly, and quarterly reporting deliverables

Oversee and audit timekeeping submissions for staff and freelancers to support accurate resource utilization reporting

Manage and follow up on receipt collection for purchasing cards, ensuring timely submission and proper documentation

Act as a liaison for freelance producers by translating and entering project data from Excel into internal systems

Collaborate with the Finance Manager and broader operations team to develop and improve standard workflows, tools, and templates

Champion a culture of accuracy, accountability, and continuous improvement in finance operations

Advance special projects and complete other assigned duties in support of the finance and production teams

Skills & Qualifications

A positive, proactive, and team-first attitude

Meticulous attention to detail with a passion for organization

Proficient in Microsoft Excel (formulas, pivot tables, data validation, merging, etc.)

Strong analytical and problem-solving abilities; able to interpret data and resolve inconsistencies

Professional and diplomatic communicator; comfortable engaging with all levels of staff and vendors

Ability to collaborate across departments and juggle multiple priorities

Familiarity with project management or financial systems such as Farmerswife, Cirkus, or Nexonia preferred

Experience working in or supporting creative production or media finance is a plus

Education & Experience

Bachelor's degree in accounting, Business Administration, Communications, Computer Science, Marketing, or a related field is required

1-2 years of experience in finance, operations, or production coordination

Proven ability to work independently while managing multiple timelines and deliverables

Demonstrated experience in building or improving spreadsheets, systems, or financial tracking tools

Familiarity in health care, biomed, pharma, or other regulated industry preferred

To Apply

Use the link at the bottom of this page to apply. Make sure you are using the latest version of your browser.

Diversity Inclusion & Customer Service Statement

TeamPeople, a division of System One, is an organization dedicated to providing superior customer service. Outstanding customer service encompasses everything from performing the technical, creative and operational aspects of our jobs to the best of our ability, to going the extra mile to assist our customers and colleagues in any way. TeamPeople not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

We respect, value and celebrate the unique attributes, characteristics and perspectives that make each person who they are. We also believe that bringing diverse individuals together allows us to collectively and more effectively address the issues that face our customers. It is our aim, therefore, that our partners, strategies and investments reflect these core values. TeamPeople is dedicated to providing superior customer service and is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Global HQ

6402 Arlington Blvd, Suite 1020

Falls Church, VA 22042

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