Administrative Assistant 2
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Administrative Assistant 2
Salary
$2,085.00 - $3,572.00 Monthly
Location
Natchitoches, LA
Job Type
Classified
Job Number
209898
Department
Northwestern State University
Opening Date
07/02/2025
Closing Date
7/7/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
Northwestern State University of Louisiana is currently seeking qualified applicants for the position of Administrative Assistant 2 for the School of Education.
The Level 2 Administrative Assistant plays a vital support role within theNSU School of Education, part of the Gallaspy College of Education and Human Development. Known for its dedication to empowering educators and fostering academic excellence, the School of Education is seeking a detail-oriented, service-minded professional to assist directors, manage student records, facilitate textbook and certification processes, support advising and grant communications, and contribute to special events and daily operations. This role requires strong organizational, communication, and multitasking skills. If you're passionate about supporting students and faculty while ensuring smooth administrative procedures, this is your opportunity to make a meaningful impact at an institution that values collaboration, innovation, and student success
An ideal candidate should possess the following competencies:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and
ideas.
Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and
decisions.
Displaying Expertise:The ability to exhibit specialized skills or knowledge gained from experience or training
Leveraging Technology:The ability to use technology and its related processes to further organizational goals.
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a
conclusion.
Using Data:The ability to use relevant and valid data to inform a recommendation for action.
Preferred Competencies:
Acting with Ethics and Integrity:The ability to be consistent, honest, and a trustworthy steward of State
resources.
Demonstrating Persistence:The ability to achieve goals by overcoming adversity.
Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and
your organization.
NOTICE OF NON-DISCRIMINATION (FULL DISCLOSURE)
Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any @type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
All complaints or inquiries related to Title IX should be directed to the Director of Title IX Compliance and Title IX Coordinator, Julie Powell (318-357-5570), Room 306 of the Friedman Student Union, or emailobannonj@nsula.edu.
In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and notified that the ADA Coordinator for Northwestern State Universityfor facilitiesis the Director of University Affairs, Jennifer Kelly (318-357-4300), located in New Fine Arts, 104 Central Avenue, Ste. 102 or emailandersonje@nsula.edu. Forstudent academic services, contact the Director of Access and Disability Support, Crissey Smith (318-357-5460), located in Room 108-C Watson Memorial Library or emailsmithcr@nsula.edu. Forfaculty/staff accommodations and services, contact the Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111, Caspari Hall, or emailramirezv@nsula.edu.
Minimum Qualifications
One year of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168010) .
Job Duties and Other Information
Job Duties:
Key Responsibilities:
Deliver high-level record-keeping and administrative support to leadership within the School of Education, including coordinating communications, managing schedules, and maintaining essential records.
Oversee student file management by creating and updating advising folders, processing applications, tracking certification and PRAXIS documents, and preparing materials for events like Freshman Connection.
Serve as a central point of contact for inquiries related to advising, certification, appeals, and grants, ensuring clear, timely, and helpful communication with students, faculty, and campus offices.
Manage academic program materials,including textbook orders, plans of study, and departmental forms, ensuring accuracy, accessibility, and up-to-date content across platforms.
Support program operations and events by coordinating inventory, handling surplus requests, preparing reports, and assisting with receptions and award ceremonies.
Maintain a professional, collaborative presence by fostering positive working relationships with faculty, staff, and students, and assisting with additional duties as needed to advance the School of Education's mission.
Job Description:
50%
Responds to requests for information concerning program or certification procedures and directs requests to an appropriate faculty member, Coordinator, or Dean.
Responds to inquiries for teacher candidacy and certification.
Verifies Candidate status for teacher candidacy and certification.
Communicate with students and faculty regarding teacher candidacy status.
Creates and maintains candidate files located in the Office of Teacher Candidacy and Certification.
Collects and files data for each candidate, such as Praxis test scores, grades, recommendations, etc.
Downloads Data from PASSPort and Praxis websites to be placed in candidate files.
Collects data from candidate files or other sources for periodic reports.
Reviews all outgoing documents and correspondence for internal consistency and conformance to requirements of the SOE.
25%
Provides basic and advanced clerical assistance to Coordinators and faculty, such as preparing materials for classes, conferences, appointments, correspondence, etc.
Manages calendars and schedules appointments for Coordinators and faculty.
Screens telephone calls and visitors for Coordinators and faculty
Organizes and prioritizes mail for Coordinators and Faculty
Compiles and @types special reports, summaries, or replies to inquiries from the SDE, ULS, BOR, NCATE, etc.
Provide assistance as needed in events such as student teaching/intern seminars, workshops, program evaluation, exit interviews, job fairs, Freshman Connection, etc.
15%
Provides initial transcript analysis for transfer students and directs students to the appropriate faculty member for advising.
Provides student assistance with registration issues; assists with the development of class schedules.
Verifies student grades each semester for teacher candidacy and retention purposes
Serves as a liaison between the Office of Teacher Candidacy and Certification, NSU Recruiting Offices, and NSU T2T Programs. Serves as liaison between the Office of Teacher Candidacy and Certification and the Office of Field Experience and Clinical Practice
10%
Creates, modifies, and copies curriculum sheets for candidate/faculty use.
Ensure that application forms (PRAXIS, teacher candidacy, appeal) are available for candidate/faculty use.
Coordinates maintenance for all office machines and Pod B facility repairs.
Maintain inventory for the Teacher Education Center equipment.
Supervises student workers, Pod B.
Performs other duties as needed.
Position-Specific Details:
Appointment @type: Full-time, Probational
Work schedule:Monday to Thursday:7:00 AM - 4:30 PM,Friday:8:00 AM - 12:00 PM
Work location: The School of Education
How To Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
Antigone Speed, HR Specialist
speeda@nsula.edu
Northwestern State University
Institutional Effectiveness & Human Resources
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
[ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.]
1= I have no experience and/or am uncomfortable accepting direction
2= I have limited experience or require assistance to accept direction
3= I can accept direction
4= I can accept directions and help others improve their ability to accept direction
02
[ADi: Explain your rating by providing specific and relevant examples in the box below.]
03
AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.
1= I have no experience and/or am uncomfortable acting with ethics and integrity
2= I have limited experience or require assistance to act with ethics and integrity
3= I can act with ethics and integrity
4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity
04
AEI: Explain your rating by providing specific and relevant examples in the box below.
05
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
06
CE: Explain your rating by providing specific and relevant examples in the box below.
07
DPr: Rate your ability to demonstrate persistence based on our definition: The ability to achieve goals by overcoming adversity.
1= I have no experience and/or am uncomfortable demonstrating persistence
2= I have limited experience or require assistance to demonstrating persistence
3= I can demonstrate persistence
4= I can demonstrate persistence and help others improve their ability to demonstrate persistence
08
DPr: Explain your rating by providing specific and relevant examples in the box below.
09
DPf: Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.
1= I have no experience and/or am uncomfortable displaying professionalism
2= I have limited experience or require assistance to display professionalism
3= I can display professionalism
4= I can display professionalism and help others improve their ability to display professionalism
10
DPf: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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