Req #: 247518
Department: SCHOOL OF DENTISTRY
Job Location Detail: Health Science Building
Posting Date: 07/02/2025
Closing Info:
Closes On 07/16/2025
Salary: $3,954 - $5,289 per month
Shift: First Shift
Notes:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20220908_a11y.pdf)
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The School of Dentistry has an outstanding opportunity for a Administrative Assistant 3 to join their team. POSITION PURPOSE
The UW School of Dentistry's (UWSOD) Department of Oral Medicine, located in the Health Sciences building on campus, is the region's premiere authority on Oral Medicine related issues. The Department values diversity in its students, staff, faculty, and patient populations. It seeks to foster an environment of mutual respect where objectivity, imaginative inquiry, and the free exchange of ideas can flourish to facilitate personal development, professionalism, and a strong sense of self-worth. The department is committed to improving the health of our patients throughout the region, across the country, and internationally. Our providers and dental students deliver clinical care and participate in outreach programs that are particularly attentive to underserved populations. Our staff is the most important asset in our pursuit of achieving academic excellence for our pre-doctoral, graduate, and resident dental programs and student clinics. The University of Washington Department of Oral Medicine is a global leader in patient care, teaching and research involving diagnosis and nonsurgical management of diseases of the orofacial complex and systemic and behavioral disorders that impact oral health, including:
Orofacial pain, including temporomandibular disorders (TMD)
Neurosensory and motor disorders
Mucosal diseases
Oral cancer and complications of cancer therapy
Dental care for patients with disabilities
Salivary dysfunction
Oral complications of systemic illnesses
Craniofacial imaging and other diagnostics
Dental urgent care We value:
Excellence and integrity in all areas of our mission - teaching, research and patient care
Education of students and professionals in the delivery and evaluation of clinical care guided by evidence-based patient care principles
Diversity of backgrounds and viewpoints among our faculty, staff and students
Collaboration with colleagues in the School, the University and in the community - regionally, nationally and internationally
Compassion for patients, students and colleagues
The Administrative Assistant 3 reports directly to the Administrator and will provide administrative support for travel, scheduling, invoicing, reimbursements, and curriculum in the Oral Medicine Department. This individual is expected to exercise independent judgement to interpret department policies and procedures.
The successful candidate will be able to perform complex administrative support functions, exhibit organizational skills, demonstrate the ability to establish and maintain effective working relationships with personnel at all levels, have experience working independently and as part of a team, and contribute with a working knowledge of Microsoft Office Applications (Word, Excel, Power Point, Visio, Tableu, etc.).
Additionally, they will possess excellent written and verbal communication, interpersonal skills, and customer service skills. Prior experience in the use of Workday would be helpful.
DUTIES AND RESPONSIBILITIES
Senior level in the Administrative Assistant series. Under general direction, independently perform complex administrative support functions with delegated authority from departmental or unit management, such as serving as an executive assistant to an administrative head, developing new office or administrative procedures, interpreting departmental policies and procedures, monitoring departmental budget. Exercise judgment to solve unusual administrative problems in a way consistent with the objectives and policies of the unit and university or college.
TYPICAL WORK
Resolves problems and responds to inquiries regarding rules, regulations, policies, department procedures, department services, and scheduling.
Answers telephone; receives and refers visitors; dispenses mail and email inquiries
Reviews documents, records, or applications for completeness, accuracy, and compliance with rules.
Establish office and administrative systems and procedures to ensure departmental or unit compliance with University of Washington policies and/or other external regulations.
Coordinate and track departmental-wide projects and schedules delegated to staff, faculty, and students. monitor and report on progress.
Place office orders, enter invoices, put through faculty and student reimbursement requests.
Analyze personnel, financial, and other data and create reports as needed.
Attend meetings as department or management representative; take meeting minutes
Oversee and complete the preparation of documents related to travel, purchasing, budget and event coordination for travel, memberships, and related activities.
Prepare the Office of Oral Medicine for meetings and conferences, which may include researching, developing, and producing print, electronic, and other materials for presentations.
Serve as support staff for academic administrative reviews of departments, as assigned by the Administrator or the Departmental Chair. Support may include correspondence, coordinating and maintaining meeting schedules, organizing meetings, planning interview and site visit schedules, and handle all other practical aspects of the review under the guidance to the review committee chair.
Performs other duties as assigned.
MINIMUM REQUIREMENTS
Requires High School/GED AND three years of office or administrative support experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
