Administrative Assistant I - Parks (Departmental Promotional)
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Administrative Assistant I - Parks (Departmental Promotional)
Salary
$6,687.20 - $8,359.87 Monthly
Location
County of San Mateo, CA
Job Type
Regular
Job Number
E029BR
Department
Parks Department
Opening Date
07/02/2025
Closing Date
7/15/2025 11:59 PM Pacific
Bargaining Unit
35
Description
Benefits
Questions
Description
The San Mateo County Parks Department ("Parks Department") serves approximately three million visitors each year. Visitors have many options when visiting the County's vast parks system. With 24 parks and recreation areas, over 16,000 acres of park land, 190 miles of trail, ten playgrounds, nine campgrounds, and countless picnic sites the Department provides healthy outdoor activities, educational opportunities, and lasting memories.
We are seeking a dynamic and detail-oriented Administrative Assistant who excels at authentic community engagement and is committed to supporting equitable programming. This position plays a key role in maintaining organized administrative systems, supporting community conversations, updating internal processes, and ensuring smooth day-to-day operations.
Key Responsibilities:
Community Engagement & Communication:
Foster and maintain genuine conversations with community members, stakeholders, and partners.
Represent the department with warmth, professionalism, and cultural sensitivity.
Support outreach efforts and assist in coordinating community-focused events and initiatives.
Administrative Support:
Maintain and update internal policies and procedures to reflect current practices and compliance needs.
Track and organize documentation, correspondence, and project records.
Support scheduling, meeting preparation, and note-taking.
Program & Equity Support:
Assist with planning and logistical coordination of community programs, especially those focused on equity and inclusion.
Collaborate with program leads to ensure equitable access and culturally responsive practices.
Financial and Operational Tasks:
Process invoices, track expenditures, and support basic budgeting tasks.
Help manage vendor communications and contract documentation.
Ideal Candidate Qualities:
Excellent interpersonal and listening skills - genuinely enjoys connecting with people.
Highly organized with strong attention to detail.
Comfortable with policy/procedure editing and administrative systems.
Passion for equity, inclusion, and community-centered work.
Able to handle "all the little things" - invoices, scheduling, and general support - with a positive attitude.
Qualifications
Departmental Status:
An applicant must be a current County of San Mateo employee of the Parks Department, with at least 1040 hours (equivalent to six months) of continuous service in a classified regular, probationary, or extra help/limited term position prior to the final filing date may apply.
Knowledge of:
Working knowledge of sub-professional accounting, bookkeeping and fiscal procedures.
Modern office methods and equipment.
Skill/Ability to:
Learn quickly the laws governing the operations of the department.
Interpret laws.
Good judgment.
Get along well with others.
Plan, organize, and supervise the work of subordinates effectively.
Work well without close supervision.
Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
Graduation from an accredited college or university, with a degree in Public Administration, Accounting, Political Science, Business Administration or related field OR four years of responsible administrative or supervisory clerical experience which has included bookkeeping or sub-professional accounting duties.
Application/Examination
Departmental Promotional Only. Only current County of San Mateo employees in the Parks Department with at least six months (1040 hours) of continuous service in a classified regular, probationary, or extra help/limited term position prior to the final filing date may apply. A supplemental application form must be submitted in addition to our regular employment application form.
The examination process will consist of an application screening based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification.All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click on the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.
TENTATIVE RECRUITMENT DATES
Final Filing Date: Tuesday, July 15, 2025 at 11:59 p.m. PST
Application Screening: Wednesday, July 16, 2025
Combined Panel Interview: Friday, July 25, 2025
San Mateo County
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.
As an employer, the County of San Mateo is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.
The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.
HR Contact: Arlene Cahill (Administrative Assistant I - E029)
We invite you to explore our Benefits-at-a-Glance (https://www.smcgov.org/sites/default/files/2025-05/Benefits%20at%20a%20Glance%204.29.25.pdf) page for a snapshot of the comprehensive and competitive benefits available to eligible employees of the County of San Mateo. From health and wellness to financial security, our benefits are designed to support you at every stage of your career. (Please note that benefits are subject to change.)
In addition to core benefits, the County is proud to offer a variety of wellness and professional development programs to help you grow both personally and professionally. Most of these enriching opportunities are available during work hours and come at no cost to you.
As a County employee, you'll also be covered by the federal Social Security system, earning valuable retirement benefits based on your salary and years of service.
01
IMPORTANT: All applicants for this development opportunity are required to submit responses to the following supplemental questions. Your responses will provide additional information about your background and experience related to this position and will be used in the screening and selection process. Be concise, yet specific. Neatness, clarity of expression, grammar, spelling and ability to follow instructions will be considered in the evaluation process. Generally, your responses should total no more than three pages of a Word document. A resume will not be accepted as a substitute for your responses to these questions. I have read and understand these instructions.
Yes
No
02
This is a Departmental Promotional Only recruitment. Only current County of San Mateo employees in the Parks Department with at least six months (1040 hours) of continuous service in a classified regular, probationary, Confidential and Management extra-help/limited term, and SEIU or AFSCME represented extra help/limited term positions prior to the final filing date may apply. Do you meet this requirement? (A "No" response will disqualify you from this recruitment.)
Yes
No
03
Describe your customer service experience. Include your overall customer service philosophy and any techniques you use to respond to unhappy customers or visitors?
04
Describe your experience multitasking. What methods do you use to stay organized? Describe how you manage distractions and interruptions while working?
05
How did you learn about this position?
County of San Mateo Website
County of San Mateo Job Interest Card Notification
County Hosted Virtual Event
County Hosted Job Fair
CalOpps.org
College/University Career Center
Community-based Organization Posting
Facebook/Instagram
Friend or Relative
GovernmentJobs.com
Indeed
Job Fair
LinkedIn
Professional Publication/Website (Please specify in next question)
X (formerly called Twitter)
Zip Recruiter
Other (Please specify in next question)
06
If you answered, "Professional Publication/Website" or "Other" to the above question, please indicate below how you learned about this position. Your response to this question will help us in better marketing County jobs. Type NA if not applicable.
Required Question
Employer
County of San Mateo
Address
County of San Mateo Human Resources Department 500 County Center, 4th Floor Redwood City, California, 94063-1663
Phone
(650) 363-4343
Website
https://jobs.smcgov.org
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